Vacant job

Administrative Assistant to the Unit for Administration and Finance

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. We are now looking for you who want to think big, new, and differently with us – for the people of Stockholm.

Do you want to make a difference in the daily lives of Stockholmers and work in an exciting and growing district? With us, you will develop and grow with the role. We work to find new innovative ways of working for healthy and meaningful aging. To support this, we have an innovation center with outstanding welfare technology within care and social services. Together, we work to be a district in a safe city to grow up, live, and age in.

Welcome to us

We are looking for an engaged, structured, and service-oriented Administrative Assistant to the Unit for Administration and Finance within the Division for Disability, Social Psychiatry, and Elderly Care.

With us, you will have an important role in creating conditions for a well-functioning operation and contributing to providing professional support to managers and employees.

What we offer you

As an employee with us, we offer you among other things:

• Summer working hours with reduced working hours during the period May–August.
• Opportunity for flexible working hours.
• Opportunity to work partially from home.
• Option to exchange holiday day allowance for extra holiday days.
• Wellness allowance.

You can read more about the city's benefits on Stockholm City's website: Benefits for employees - Stockholm City (https://www.stockholm.se/en/careers/benefits-for-employees.html)

Your role

As an Administrative Assistant, you provide administrative support to the division. You are responsible for varied tasks and contribute to the operation functioning efficiently and with high quality.

Your tasks include, among other things, invoice processing, purchasing, mail handling, personnel administration, archive work, and secretarial duties at meetings. Other tasks related to the assignment may also occur.

The content of the assignment is based on the operation's needs and may therefore change and develop over time.

Several administrative assistants work at the unit. We collaborate closely and support each other as needed to ensure professional, efficient, and high-quality administrative support.

Your skills and experience

We are looking for someone who has:

• A high school diploma.
• Good computer skills.
• Very good ability to express yourself in Swedish, both orally and in writing.

It is meritorious if you have:

• Experience of similar administrative tasks.
• Post-secondary education that the employer considers relevant for the position.

To thrive and succeed in the role, we see that you:

• Take responsibility for your tasks and work independently.
• Are structured and have good ability to plan, prioritize, and meet deadlines.
• Work carefully and have a quality-conscious approach.
• Are flexible and can adapt when conditions change.
• Have good teamwork skills and a service-oriented attitude.

Unit for Administration and Finance

The Unit for Administration and Finance is a unit within the authority side of the Division for Disability, Social Psychiatry, and Elderly Care. The unit was established on April 1, 2025.

The unit is led by a unit manager and consists of administrative assistants, assistance coordinators, finance handlers, business controllers (economy), and business controllers (follow-up SoL LSS).

The unit's main task is to provide support in administrative and financial processes to the authority-operating operations within the division. Some administrative support is also provided to other parts of the division. The work includes, among other things, administrative support, invoice processing, fee handling, financial follow-ups, operational follow-ups, contract follow-ups, as well as processing of travel services, national travel services, municipal housing allowance for persons with disabilities, sick pay compensation within personal assistance, and safety alarms for residents under 65 who do not have other interventions.

Other

Selection and interviews take place continuously, so please submit your application today.

In this recruitment, a work sample test may be applied.

We warmly welcome your application!

Stockholm City works with competency-based recruitment aimed at looking at each person's competence and thereby combating discrimination.

Enskede Årsta Vantör is one of 11 district administrations in Stockholm City. As part of Stockholm City, the administration offers preschool and leisure, care for the elderly and disabled, social services, preventive and safety work, urban development, and park maintenance to our 105,000 residents living in the district. We face exciting challenges as the Enskede Årsta Vantör district grows and entirely new neighborhoods are built. Approximately 18,000 new apartments are planned by the year 2030.

To work with Stockholm City caring for the elderly and persons with disabilities in their homes, you must show an extract from the criminal record register. The extract must not be older than 6 months from the date of issue.