Vacant job

Are you meticulous and structured with an eye for detail? As a Registrar at KTH, you will play a vital role in ensuring the secure and efficient handling of the university's public documents. You will become part of the central registry and contribute to shaping the digital workflows of tomorrow. We look forward to receiving your application!

About the department/group

The Archives and Registry function at KTH is part of the IT Department and consists of registrars, archivists, e-archivists, a coordinator for the disclosure function, a system administrator for W3D3, and a unit manager. Our team is a cheerful group with broad expertise who support each other in both individual and shared assignments, and we enjoy plenty of laughter along the way.

Tasks

You will primarily work as a registrar/document controller at KTH's central registry. Your responsibilities will include receiving, assessing, and registering incoming and outgoing digital and physical documents (diarization) in W3D3, as well as opening mail and archiving documents that have been diarized in the system. You will regularly handle requests for public documents, ensure compliance with information requirements under the principle of public access, and coordinate these inquiries. Additionally, you will provide advice and support to university staff in this area. You will also be involved in developing the registrar function and role at KTH as we increasingly transition toward digital solutions.

Qualifications

Requirements

• You must have a minimum of 60 hp/credits in archival science, professional training as a registrar/document controller, or equivalent.
• You are computer literate and have good knowledge of the various programs in the Office suite.
• You have good proficiency in Swedish and English, both spoken and written, as this is required in daily work.

Personal qualities

We are looking for someone who is self-driven, structured, and takes ownership to move your work forward with high quality. You have strong collaborative skills and build trust-based relationships with colleagues and other stakeholders. The role also requires flexibility, the ability to handle varied tasks, and a proactive approach to improvements when needs arise.

Meritorious qualifications

• Experience with the principle of public access, electronic archive systems, or similar administrative/archival work is meritorious. If language requirements apply, please justify them in your application. Contact HR for questions.

We will place great emphasis on personal qualities.

Join KTH

KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and contributing to the transition toward a sustainable society. Here, you will have the opportunity to grow and develop in a creative and dynamic work environment with excellent working conditions and benefits. Equality, diversity, and equal opportunities are quality issues and an integral part of KTH's values as a university and public authority.

Read more about our benefits and what it is like to work and develop at KTH.

Union representatives

Contact details for union representatives are available via HR or the university's intranet.

Application process

You apply through KTH's recruitment system. As an applicant, you are responsible for ensuring your application is complete when submitted and that the qualifications we seek in the advertisement are clearly reflected in your CV.

For this recruitment, you only need to submit your CV. Instead of a cover letter, you will be asked to answer one or more questions in the recruitment system. It is important that you answer these questions carefully and truthfully so we can get a clear picture of your competence and experience. We base our selection on the qualifications outlined in the advertisement.

The application must reach KTH no later than midnight CET/CEST (Central European Time/Central European Summer Time) on the last day of application.

About the employment

The position is permanent according to collective agreement.

The employment begins with a six-month probationary period.

Other information

For information on personal data processing in connection with recruitment, please see KTH's privacy policy.

Some positions at KTH may be classified under security clearance requirements. If this applies to this specific position, a background check will be conducted for the applicant in accordance with the Security Protection Act (2018:585) upon consent. In such cases, approval after the security clearance is a prerequisite for employment.

Tests may be applied during this recruitment process.

We kindly ask that you refrain from contacting us directly regarding staffing or recruitment agencies as well as sellers of job advertisements.