Vacant job

Do you want to work in a dynamic and academic environment where you are right in the center of the action? Apply for this Chief Secretary position today!

About the assignment

We are currently looking for a Chief Assistant/Chief Secretary for our client in Gothenburg. The start date is as soon as possible, with an introduction period from June 29th to July 3rd. The official employment period runs from August 10th to October 2nd, with a possible extension during October. This is a consultancy assignment through Bemannia.

Your responsibilities

As a Chief Assistant, you will serve as a qualified administrative support to the Dean and act as an administrative hub within the organization.

You play a key role in creating structure and effective planning for the work surrounding the Faculty Board. The role involves numerous contact points, significant independent responsibility, and close collaboration with the Dean and the Faculty Board. The assignment is trust-based and requires good judgment, integrity, and a high degree of independence.

In this role, you are responsible for planning and coordinating the Dean's calendar, meetings, and travel, as well as ensuring efficient meeting administration. You will call meetings, prepare decision materials, take minutes, and ensure that meeting documents are handled correctly and on time. The assignment also includes coordinating and administering management meetings and other forums related to the Faculty Board.

Your qualifications

• Experience in qualified administrative work or executive support.
• Experience in meeting administration, document management, and minute-taking.
• Accustomed to coordinating and organizing tasks in an environment with many contact points.
• Strong communication skills in both spoken and written Swedish and English.
• High IT proficiency and good experience with digital meetings, planning tools, and document management.

Meritorious

• Meritorious experience from an academic environment.

What we offer you

As a consultant at Bemannia, you will receive:

⭐ Close contact with your consultant manager
⭐ Opportunities for more exciting assignments
⭐ Experience at educational workplaces where your skills make a difference
⭐ Secure employment conditions

🔭 Read more about what it is like to be a consultant with us here: Working as a consultant via Bemannia

About the application

Apply for the position by clicking "Apply" below. Please upload your CV in Word format and in Swedish. Selection and interviews are conducted on an ongoing basis, and the position may be filled before the final application deadline, July 1st.

We do not accept applications via email, but if you have specific questions regarding the position, they will be answered by the responsible recruiter, [email protected].

For general inquiries regarding your application or our recruitment process, you can reach us during office hours at 070 884 96 00.

Bemannia is a publicly owned and Swedish-owned staffing and recruitment company that provides competent and qualified personnel through rental, recruitment, and personnel entrepreneurship within Organization & Leadership, PR & Information, Marketing & Sales, Finance, Law, HR & Personnel, Property & Technology, IT & Data, as well as Office & Administration. Bemannia has framework agreements with the majority of Swedish authorities and municipalities, their administrations, and companies. Bemannia is a member of Kompetensföretagen and is an authorized Staffing Company and Recruitment Company, with collective agreements with Unionen, Akademikerna, SEKO, as well as LO and the Hotel and Restaurant Workers' Union. Bemannia is certified according to SS-EN ISO 9001:2015 (Quality Management Systems), SS-EN ISO 14001:2015 (Environmental Management Systems), SS-ISO 45001:2018 (Occupational Health and Safety Management Systems), and SS-ISO/IEC 27001:2022 (Information Security Management Systems).

The company's management has been active in the industry for 40 years.