Vacant job

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. We are now looking for you who want to think big, new, and differently with us – for the people of Stockholm.

The Skarpnäck District Administration offers you a workplace where active employee participation and clear leadership are the foundation for providing Stockholm's residents with the best services. Since we create our work environment together, openness, respect, and responsiveness are important.

Welcome to us

City of Stockholm, Skarpnäck District Administration, Elderly Care and Administration

Are you a meticulous and service-oriented person with experience in invoice processing and fee administration, and do you want to be an important part of our operations? We are now looking for an Administrative Assistant/Fee Handler for the units handling elderly care assistance at the Skarpnäck District Administration.

We offer

With us, you will have the opportunity to work in an engaged and pleasant work environment where your work contributes to making a difference in people's daily lives. You will become part of a team that values collaboration and quality in what we do. We focus on diversity and equal rights and opportunities for all, where everyone feels included.

Read more about the city as an employer here: https://jobba.stockholm/formaner/ (https://jobba.stockholm/formaner/)

Your role

In this role, you combine administrative tasks with fee administration and invoice processing. You will work closely with the operations and contribute to ensuring our administrative processes function efficiently and with high quality.

In the role of Administrative Assistant and Fee Handler, you report directly to the Unit Manager. Your work will include, among other things:

• Invoice Processing: Supplier and customer accounts, VAT calculations, and handling of local flat-rate fees.
• Fee Administration: Register and handle response forms for financial investigations. Ensure the correct fee is determined based on income. Correct any incorrect fees.
• Mail and Order Processing: Responsible for mail handling and placing orders in systems such as Agresso.
• System Responsibility: Stay updated and knowledgeable in Agresso.
• Other Administrative Tasks: Support the unit with various tasks according to the Unit Manager's directives, e.g., preparation and copying of information material and brochures, ordering office supplies and information material, handling incoming mail, and assisting with file archiving.

The position also includes other routine administrative tasks.

Your qualifications and experience

To succeed in the role, we see that you have:

• Relevant education in economics and administration, at least equivalent to upper secondary school economics.
• Previous experience with invoice processing in Agresso system or similar economic systems.
• Experience with fee administration within municipal operations.
• Previous experience in administrative work.
• Good computer skills and good knowledge of the Office package.
• Good ability to express yourself well in speech and writing in Swedish.

Meritorious qualifications include:

• Experience working within the City of Stockholm with invoice processing and fee administration in the umbrella system, within elderly care or disability services.

You should be structured, meticulous, and self-initiating, and thrive in team collaboration. Good ability to handle multiple tasks in parallel and to follow up on details is a prerequisite for the role.

Other information

Interviews and selection are conducted continuously, and we recruit without a cover letter. Answer the questions in our application form, tell us why you are interested in the job, and upload an updated CV with information about your employment history.

A work sample may be required if you proceed in our recruitment process.

The City of Stockholm works with competence-based recruitment aimed at assessing each person's competence and thereby combating discrimination.

The department is HBTQi certified, and more operations are being certified.