Vacant job

Become the hub of our client's executive management! As an Executive Assistant, you combine administrative excellence with AI support to provide qualified support to the CEO and company leadership.

About the role

On behalf of our client, we are now looking for a proactive and professional Executive Assistant for a fixed-term consulting assignment. In this role, you will work closely with the operations, contribute to structure and progress in executive management, and be present where important decisions are made.

We are looking for someone who is structured, communicative, and accustomed to creating order in complex contexts. You have high integrity, are confident in handling confidential information, and thrive in a role with many contact points.

About the assignment:

• Period: 2026-08-24 to 2026-10-30
• Location: Stockholm (Södermalm)

Responsibilities

As an Executive Assistant, you provide close and qualified support to the CEO and the company leadership. You are responsible for coordinating and developing administrative processes, creating structure in executive management, and ensuring that meetings, materials, and follow-ups maintain high quality.

• Plan, coordinate, and follow up on the CEO's calendar, meetings, and travel.
• Administer executive meetings by managing agendas, materials, and minutes.
• Structure and package information in PowerPoint presentations and speech drafts.
• Follow up on decisions and activities from the executive forum to ensure progress.
• Coordinate internal meetings, management conferences, and employee days.
• Handle ongoing administration of invoices, orders, and expense reports.
• Develop digital working methods, templates, and annual calendars to increase efficiency.

We are looking for someone who

• Has experience in qualified administrative support close to leadership, managers, or decision-makers.
• Has excellent ability to express yourself well in Swedish, both orally and in writing.
• Has advanced knowledge of the Microsoft Office suite, especially PowerPoint.
• Is accustomed to using digital tools and AI support to streamline work.
• Has experience in meeting administration, calendar management, and minute taking.

It is an advantage if you have

• Post-secondary education in administration, economics, communication, or social sciences.
• Experience with board administration.
• Background in communication or business development.

To succeed in the role, you have the following personal qualities:

• Helpful
• Stress-resistant
• Social
• Organized
• Responsible
• Energetic

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position be sent to Academic Work.

We apply continuous selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one is not required. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the role and to promote equality, diversity, and a fair recruitment process.