Vacant job

Job Description

As an Interim Manager Assistant / Executive Coordinator, you will become a critical key player within the quality organization at Octapharma in Stockholm. In this role, you will work closely with the Senior Director of the Quality Unit and support the management team in a complex, international, and strictly regulated environment. This is an exciting consulting assignment through Randstad.

Working as a consultant at Randstad means getting the best of both worlds: you step directly into a responsible and developmental assignment with a global and socially important actor like Octapharma, while having a secure and engaged employer behind you. With us, you get a dedicated consultant manager who supports your career, a market-competitive salary, collective agreements, as well as access to a large network and benefits. We ensure you have the right conditions to shine in your assignment from day one.

The Quality Unit is responsible for quality control and quality assurance related to Octapharma's pharmaceutical production. The operations are characterized by a high regulatory focus, complex processes, and close collaboration between several functions. The organization consists of approximately 300 engaged employees at the Stockholm site.

Responsibilities

• Management Support: Provide qualified administrative and operational support to the Senior Director of the Quality Unit, including planning, coordinating, and following up on management activities and priorities.
• Meeting & Decision Materials: Prepare, document, and take minutes at management team meetings, ensuring that decisions, actions, and deadlines are followed up.
• Reporting & Presentations: Create presentations, reports, statistics, and strategic decision-making materials for management.
• Process Development: Structure, digitize, and further develop administrative processes and working methods within the Quality Unit.
• Document & Information Management: Handle internal documentation, instructions, organizational structures, and be responsible for updating the intranet.
• Finance & Meeting Administration: Support budget-related administration, invoice processing, and coordinate travel, training, safety rounds, and external audits.

Qualifications

• Experience: Documented experience in a qualified assistant or coordinating role at the management level, where you have worked closely with senior managers in a large organization.
• Structure & Drive: Very high organizational skills and experience in independently driving parallel processes forward with great precision in a complex operation.
• Technical Maturity: Very good knowledge of the MS Office package (especially PowerPoint, Excel, and Outlook) and strong digital maturity, allowing you to quickly adapt to new systems.
• Communication: Excellent communication skills in both Swedish and English, both verbally and in writing.
• Personal Traits: You are self-reliant, proactive, and unpretentious. You are confident in dealing with senior stakeholders, have high integrity, and excellent judgment.
• Experience from the pharmaceutical industry, life science, or other regulated activities.
• Experience working closely with a quality organization (QA/QC).
• Experience with SAP and/or HRM systems.
• Experience working in an international matrix organization.

About the Company

Randstad

At Randstad, we know that everyone has a place in the labor market. With operations throughout the country and in all competence areas, we help people find a job that feels right, where they have the opportunity to grow, develop, and reach their full potential.

With nearly 600,000 employees in 38 countries, Randstad is the world leader in HR services, with the goal of becoming the world's best and most appreciated partner in the labor market. By combining our passion for people with the power of today's technology, we help people and companies achieve their full potential. We call it Human Forward.