Vacant job

BYGGNADS IS LOOKING FOR AN EXECUTIVE ASSISTANT

Are you a structured, confident, and service-oriented person who wants to work at the Byggnads headquarters as an assistant with varied tasks close to the union leadership?

The headquarters' mission largely involves holding the entire union's operations together and driving and influencing public debate. All of this to safeguard the members' interests and improve conditions within the construction industry, also from an international perspective. Byggnads consists of a headquarters and 10 regions that are separate legal entities.

As an executive assistant, you will support with various administrative and practical tasks, working closely with Byggnads' leadership. The role involves handling significant amounts of information and data, as well as being able to sort, prioritize, and make decisions based on the leadership's and the organization's needs and priorities. Understanding these needs and priorities requires sensitivity and the ability to build trusting relationships. You will be part of a team in Byggnads' executive office and have a close colleague who is also an executive assistant.

Your main areas of responsibility will include:

• Calendar administration, meeting coordination, travel bookings, room booking, voucher rules, disbursement authority, and company signature.
• Preparing working committees, the union board, and writing minutes for these meetings.
• Handling the union general assembly, congress preparations, and motions to various congresses.
• Participating in various working groups.
• Preparing materials and presentations for meetings and conferences.
• Expense reporting and invoice management.
• Continuously improving administrative tasks, processes, and routines.

We are looking for you who have the following qualifications and experience:

• Experience in similar tasks at the leadership group level.
• Very good knowledge of Microsoft 365.
• High school diploma. Post-secondary education is an advantage.
• Fluent in speaking and writing Swedish and English.

You are an independent and meticulous person with good judgment. You must have high integrity and confidentiality awareness as you work closely with the leadership. You have the ability to create good conditions for others' work and to handle and solve various situations that may arise. You quickly adapt to new technology and think creatively about digital solutions. We place great emphasis on personal qualities.

We assume that you have an interest in and knowledge of the trade union movement and share the values of the labor movement.

What we offer you:

At Byggnads, you get a creative workplace where you are part of developing the trade union activities. The role of executive assistant involves many exciting contacts and opportunities. You will be part of the executive office with colleagues you work closely with. You report to the unit manager and Byggnads' leadership.

About us

Byggnads is the trade union for all construction workers. Together we are over 100,000 strong, proud, and secure members. We work for better wages and safer working environments. Byggnads organizes around 80 occupational groups and is a member of LO (The Swedish Trade Union Confederation). We strive for diversity regarding age, gender, and cultural background.

For further information, please contact the head of the executive office, Roger Johansson, tel 010-601 10 55. Union questions are answered by Mikael Fältskog, 010-601 12 28, union representative, Handels.

The position is for a permanent full-time employment with start date as agreed. Probation period applies. Salary according to the current collective agreement, AFO-Handels. The position is located in Stockholm.

Email your application, including CV and cover letter, to [email protected] marked with "Executive Assistant". The last day for applications is 2026-08-14.

Selection and interviews will take place continuously, so please email your application as soon as possible.

We look forward to receiving your application!