Vacant job

The position is located within the Education Administration, which is one of eight administrations in Linköping Municipality. We work to offer high-quality education, from preschool to adult education, giving the residents of Linköping the best conditions to grow, develop their knowledge, and reach their full potential.

Do you want to brighten everyday life and improve the quality of life for the residents of Linköping? With us, you can make a significant difference and contribute to making Linköping a better place. Welcome to us!

Your responsibilities

Do you want to be a key person in our school environment and contribute to a well-functioning daily routine for students, staff, and guardians? As an administrator, you provide important administrative support to the principal and other staff, working in close collaboration with the school leadership.

A large part of your assignment involves personnel administration for our approximately 65–70 employees. In the Heroma system, you handle employment contracts, checklists, absence, and ongoing personnel matters in connection with the onboarding and offboarding of staff. A crucial and central part of the job is also the management and staffing of hourly substitutes to ensure daily operations. You also serve as a reliable support, guiding colleagues in our various systems.

You also work continuously with student administration in the IST and Skola24 systems, which includes registration, attendance management, and grades. In addition, you are responsible for the school's diary management and archiving in Ciceron in accordance with current legislation, as well as handling economic administration, purchasing, and invoice processing in Unit4. General administrative tasks common in a school environment are also included in the role.

Your workplace

Harvestad Schools consist of two school units: Harvestadsskolan and Bogestadsskolan. The operations cover grades F-6 as well as after-school centers, with a total of approximately 500 students and 65–70 employees. For the upcoming school year 2026/2027, the organization will be distributed such that grades F-2 are located at Bogestadsskolan and grades 3–6 at Harvestadsskolan. As an administrator, you work towards both of these units.

Our shared vision is to offer knowledge, security, and engagement for everyone, all day long. Here, you become part of a development-oriented and engaged workplace where we value close collaboration to create the best conditions for our students' learning and well-being.

Who you are

We are looking for you who have completed upper secondary education or other education that the employer deems equivalent. Since the role involves a large amount of documentation and ongoing communication, it is a requirement that you have good knowledge of the Swedish language in both speech and writing.

It is meritorious if you have experience working with payroll administration, personnel administration, or economic administration. We also see it as an advantage if you have previously worked in the student administrative system IST, as well as in the systems Unit4, Heroma, or Ciceron.

As a person, you are self-reliant, meaning you take responsibility for your tasks, structure your approach yourself, and drive your processes forward. You are service-oriented and maintain a calm, attentive, and accommodating attitude with interest, willingness, and ability to help others, striving to deliver solutions. Furthermore, you are structured in your work method; you plan, organize, and prioritize work effectively and set and adhere to timeframes. Since you support several operations, your ability to collaborate is important, meaning you work well with other people, relate to them in a listening and smooth manner, and listen, communicate, and resolve conflicts constructively. Finally, you are stable and stress-resistant, meaning you are calm, stable, and controlled in stressful or pressured situations, maintain a realistic perspective, and focus on the right things.

We will request an extract from the criminal record register. Please order your extract first if you are called for an interview.

We warmly welcome your application!

Other information

When you apply for a position in Linköping Municipality, you register your application by logging in via electronic identification (such as BankID or FrejaID) instead of an email address. Do you lack electronic identification? Please contact the responsible HR consultant or manager, and they will help you register your application.

Start date: According to agreement

Employment type: Permanent position

Workload: 100 %

Number of vacancies: 1

Ref. no: 17458

No cover letter is required with this application

Together we shape the city of the future

Linköping is one of Europe's most innovative cities and a municipality of opportunities. With energy, courage, and heart, we make our city even better. We are driven by curiosity and the desire to find new solutions. And by brightening everyday life and improving the quality of life for our residents.