Vacant job

Do you want to develop both professionally and personally while making a difference for others? Do you want to test your own limits and contribute to Sweden's defense? Do you have experience in executive support, administration, and operational support? Do you enjoy varied tasks where no two days are alike? The Swedish Armed Forces is now looking for Sweden's sharpest administrative assistant – is that you?

Main Responsibilities

The position involves providing administrative support to the entire department, with a particular focus on working closely with the managers. The tasks range from more qualified administrative duties to recurring routine assignments. The role has a broad scope, involving administrative matters related to law, business, and personnel administration. You will function as the "hub" of the department and have the opportunity to both develop and manage routines within your area. To succeed in this role, you must easily adapt to the operations, understand the various needs of our large organization, and be interested in finding innovative solutions and driving improvement work. The tasks place high demands on teamwork, independence, a systematic approach, service orientation, and the ability to work under pressure. The position is located at the Headquarters' Division for Business and Supply Management in central Stockholm.

Your main responsibilities include:

• Supporting the leadership and staff functions, and being responsible for the administrative function within the division (implementing, coordinating, and developing).
• Case management.
• Handling classified documents.
• Handling other administrative security matters.
• Supporting the leadership in personnel administrative tasks.
• Managing and coordinating the division's system administration, purchases, and orders.
• Handling premises issues and division-wide activities.
• Other routine-based, recurring administrative tasks.
• Managing and developing individual tasks and driving internal projects.

REQUIREMENTS

Qualifications

• Upper secondary education with an administrative and/or economic focus, or equivalent education deemed relevant by the employer.
• Good ability to express yourself in speech and writing in Swedish.
• Good computer skills and very good knowledge of MS Excel, Word, and PowerPoint.

Personal Attributes

You have a high sense of service, are meticulous, structured, and well-organized. You are self-reliant, take initiative, and are flexible and unpretentious. You enjoy collaborating with others and have well-developed communication skills. You should have the ability to see potential for change in administrative routines and suggest improvements.

As a person, you thrive in a varied role with many parallel tasks and sometimes a high pace. You easily forge new contacts, both within and outside the organization, and appreciate challenging work. We place great emphasis on personal attributes during recruitment and seek employees with the right attitude, values, and mindset.

MERITORIOUS QUALIFICATIONS

• Completed current GMU (General Military Training) or basic training with conscription in the Swedish Armed Forces.
• Knowledge of and/or experience with the Swedish Armed Forces or the defense sector.
• Work experience from the public sector.
• Several years of experience in qualified administrative work, e.g., at an authority, in public service, a law firm, or a company.
• Knowledge of SAP.

Other Information

This is a fixed-term employment until 2027-06-30.

Employment extent: 100%.

Work location: Stockholm.

Start date: According to agreement.

The position is a civilian employment.

Employment includes the obligation to be assigned to wartime duties, participate in training, exercises, and missions, both domestically and internationally.

Inquiries about the position can be directed to the division's acting manager, Johan Malmström, via switchboard 08-788 75 00. For questions regarding the recruitment process, contact HR Specialist Paulina Unger, 08-788 75 00.

Trade Unions:

SACO: Stefan Ungerth

SEKO: Monika Danielsson/Lise-Lotte Larsson

Swedish Defence Association, OFRS: Kjell Tetzlaff

OFRO: Roger Ericsson

Please submit your application by 2026-06-23. Attach a CV with two references, a cover letter, and answers to the specified selection questions.

Applications for this position will only be accepted via the Swedish Armed Forces' website.

Information about the recruiting unit:
The Chief of Defence and the Director General are located at the Headquarters. The Headquarters has approximately 1,000 employees – both professional officers and civilian experts. As of 2023-01-01, the Headquarters consists of the Defence Staff, the Operations Command, the Military Intelligence and Security Service, as well as the Headquarters' Staff Division and independent supervision units.

Employment with us involves placement in a security class. Swedish citizenship is usually required. Security clearance with register check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment includes the obligation to be assigned to wartime duties and to serve abroad. The meaning of this varies depending on the type of position.

A CV and cover letter must be attached to the application for employment. If you proceed in the recruitment process, certified copies of certificates and documents must always be presented. Calls from external recruitment agencies and salespeople are declined.