Vacant job

Do you want to work in an HR administrative role alongside a cohesive team? If you enjoy creating structure and providing service, you could be our new colleague!

About the department/group

The Business Support Unit's task is to support the university's education and research. KTH's Business Support is in an exciting phase where we are working together to develop our ways of working. As an employee within Business Support, you contribute to KTH's mission to conduct research, educate, and create societal benefit, while also having the opportunity for professional development.

Responsibilities

The role of HR Administrator is located within one of our school teams, working in close collaboration with the core operations. Our school teams consist of various HR roles that collaborate closely to provide the best possible support to the operations, where our HR Administrators play a key role. As an HR Administrator, you are expected to drive your work forward independently while being an active part of an HR team that continuously works on developing routines and processes.

You will work in a comprehensive administrative role containing a broad variety of tasks within the HR field. Your main areas of responsibility will include personnel administration and acting as administrative support to the core operations and the HR team. You will prepare background material for internal decisions and participate in various HR processes. The work includes administration regarding employment and scholarship matters, from drafting contracts and follow-up to the conclusion of assignments. You will also handle SINK applications, fees for hourly employees, system support, and diary registration. The work also includes other common administrative tasks such as issuing certificates, statistics, reports, and documentation. Additionally, you will be part of the induction process for new employees, which includes support regarding migration issues for our incoming international colleagues.

Qualifications

Requirements

• Education from a university or college related to the HR field and labor law, or equivalent.
• Good knowledge of both Swedish and English, in speech and writing, as this is needed in daily work.
• Experience in personnel administration, preferably within the university sector.

Personal qualities

To function and thrive in this role, you need to have good teamwork skills, be service-oriented, and simultaneously be able to work independently and take initiative. It is also an advantage if you are accustomed to working against deadlines, have experience dealing with many contacts, and have the ability to work in a structured manner.

Merits

• Current and relevant experience in an administrative role within HR.
• Experience working within a government agency.
• Experience and interest in working with system support.
• Good computer and system proficiency, primarily in Office programs.
• Previous experience with the systems W3D3, Varbi, Medvind, and Visma (HR8) is a merit.

We will place great emphasis on personal qualities.

Become part of KTH

KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and contributing to the transition to a sustainable society. Here, you are offered the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Gender equality, diversity, and equal opportunities are quality issues and a clear part of KTH's value base as a university and government agency.

Read more about our benefits and what it is like to work and develop at KTH.

Union representatives

Contact details for union representatives are available.

Application

You apply via KTH's recruitment system. As an applicant, you are responsible for ensuring your application is complete when submitted and that the qualifications we seek in the advertisement are clearly stated in your CV.

In this recruitment, you apply only with your CV. Instead of a cover letter, you will answer one or more questions in the recruitment system. It is important that you answer the questions carefully and truthfully so that we get a clear picture of your competence and experience. We base our selection on the qualifications stated in the advertisement.

The application must be received by KTH no later than the last day of application at midnight, CET/CEST (Central European Time/Central European Summer Time).

About the position

The position is a fixed-term contract according to agreement – for up to 12 months, with start date by agreement.

Other

For information on the processing of personal data in connection with recruitment, see KTH's policy.

It may happen that a position at KTH is classified. If this is the case for this specific position, a security clearance check will be conducted on the applicant in accordance with the Security Protection Act (2018:585) with consent. In these cases, a prerequisite for employment is that the applicant is approved after the security clearance check.

Tests may be applied in this recruitment process.

We decline direct contact with staffing and recruitment agencies as well as sellers of job advertisements.