Vacant job

About the role
We are currently looking for a receptionist for a government agency with an important societal mandate. In this role, you are the face of the organization and are responsible for receiving visitors and guiding them appropriately, whether they are internal or external guests. The work is varied and includes conference service, where you prepare coffee and refreshments for meetings, study visits, and internal activities. You ensure order in shared spaces, for example by managing dishwashers and reporting malfunctions of coffee and water machines. Furthermore, you are responsible for ensuring office supplies are stocked and act as a support for the organization's staff in their daily work, for example by answering questions about premises, technology, and contact information. The role requires a strong service orientation, structure, and the ability to handle many contact points in a dynamic environment.

Other common tasks:
- Key distribution: loan keys and keys for new employees.
- Package handling: receive packages, check the delivery note to ensure everything is included and directed to the correct recipient.
- Mail handling: ensure incoming post reaches the right person and outgoing post is sent out. Deliver letters to the correct individuals.
- Refilling envelopes/office supplies.
- Some tag and key management in RCO.
- Coordinate orders from the caretaker so they reach purchasing correctly.
- Ecoonline: update in the tool; chemical inventory and risk analyses.
- Communicate internal service matters regarding cleaning to the cleaning staff.
- Assist with school bus transport during 08:30–09:00 and 14:30–15:15, with shared responsibility together with the school bus coordinator.
- Take minutes at APT, student council meetings, etc., with shared responsibility together with the student administrator.
- Send out absence lists, with shared responsibility together with the student administrator.

Assignment period and scope:
The receptionist position is a full-time consultancy assignment starting on 2026-08-19 and is expected to run until 2027-02-28. The work is performed on-site at premises on Kungsholmen.

Requirements for the position:
• High school diploma or equivalent education
• At least six (6) months of work experience as a receptionist and/or switchboard operator
• Good knowledge of MS Office or equivalent
• Experience using telephone exchanges and routing systems
• Ability to communicate fluently in Swedish and English, both orally and in writing

To enable us to move you forward in the process, you must clearly state in your CV that all the above requirements are met. Specify which assignment(s) demonstrate the requested experience. The time period must be stated in year and month (YY-MM) and whether it was a full-time or part-time position.

About you
As a person, you are unpretentious and service-oriented with a good ability to collaborate and communicate with others. You enjoy taking initiative and making new contacts, while also having an easy time adapting to new tasks. Furthermore, you are structured and goal-oriented, with a genuine commitment to your work and a desire to contribute to the organization. You also have the ability to take responsibility for the whole together with others, actively contributing to good co-leadership. Additionally, you have an eye for detail and a natural aptitude for creating and maintaining order in your surroundings. To ensure a competence-based recruitment process, we use work psychological tests in this process. We will place great emphasis on personal suitability. Selection is ongoing, and the final application deadline is 2026-06-10.

Contact information
If you have questions about the position or the recruitment process, you are warmly welcome to contact the responsible recruiter: Adam Sjöborg via email: [email protected]

If you have questions regarding registration, please contact support at [email protected]

We look forward to receiving your application!