Vacant job

Malmö University is an innovative, urban, and international institution that, thanks to engaged and experienced staff, contributes to societal development. Here, teachers, researchers, and other staff with various competencies work together to provide high-quality education and research. All job categories and roles are important. You are welcome to apply for a job with us!

Here you can read more about what it is like to work at Malmö University: Work with us (https://www.mau.se/jobba-hos-oss)

We are looking for

Information Administrator, temporary position until 2026-12-31.

Content and Responsibilities

Your tasks will consist of providing service and information at the university's receptions, its switchboard, and digitally in the case management system. In your daily work, you will meet both students, staff, and external visitors. The work is varied, and you will handle and prepare administrative matters and inquiries, including the distribution of exams. The job also includes more practical tasks such as selling promotional products, handling orders, and more. As the function is under constant development, other tasks may be added.

Qualifications

You must have at least a diploma from a three-year upper secondary school. It is an advantage if you have studied at a university or college. You should also have several years of experience in similar work with administration and service in a larger organization.

Since we work in an international environment, you need to be proficient in both Swedish and English, both spoken and written.

You have a high level of computer literacy, and it is advantageous if you have previously worked with case management systems or customer service via telephone.

Workplace

The position is located at the Management Staff, which belongs to Malmö University's common operational support. The Management Staff is responsible for the following functions within the university: service center, conference service, registration, archives, and support for university management. About 20 staff members work at the Management Staff. Our main workplaces are in the buildings Niagara and Nereus, which are about a five-minute walk from the Central Station.

The service center is a gateway to Malmö University for students, staff, and visitors. The function staffs our receptions, our switchboard, and also handles large information flows that come in via the university's case management system. The service center is thus a gateway to the university both physically and digitally. Currently, 6 people work within the function.

Inquiries

Inquiries can be made to the head of the Management Staff [email protected] (mailto:[email protected])

HR partner Katarina Rodriguez Thunberg (mailto:[email protected]) [email protected] (mailto:[email protected])

In preparation for the recruitment work, Malmö University has taken a position on recruitment channels and marketing. We therefore decline all offers of advertising and recruitment assistance in connection with this advertisement.

Application

You apply for the position via Malmö University’s recruitment system by clicking the “Apply” button. As an applicant, you are responsible for ensuring that your application is complete according to the instructions below and that it reaches the university no later than 2026-03-24. Your application should be written in Swedish, English, or one of the Scandinavian languages. As an applicant, you are responsible for translating your application and its attachments.

The application must include:

• Curriculum vitae
• Relevant grades and certificates
• A brief account of a maximum of 1 page where you describe your experience, background, and competence related to the position applied for and how this makes you the most suitable candidate

Other

The position is a temporary full-time position for a person on parental leave until 2026-12-31.

Malmö University is a workplace and an institution that strives to have an open and inclusive approach, where equality and equal opportunities add value to our operations.

Malmö University applies individual salary setting.

Start Date

As soon as possible or by agreement.

Union Representatives

SACO: [email protected] (mailto:[email protected])

SEKO: [email protected] (mailto:[email protected])

OFR: [email protected] (mailto:[email protected])

Welcome with your application!