Vacant job

Job Description

Our client in Hässleholm is now looking for an experienced Registrar / Document Management Specialist for a consulting assignment at 70–100% starting July 27th. Do you want to help develop and establish modern working methods within document and information management in a development-oriented organization? In this role, you will have a varied assignment where you, among other things, handle ongoing diary registration, support the operations in the release of public documents, and contribute to the system administration of the business system Ciceron. Hässleholm Miljö AB has carried out extensive development work within document and information management in recent years. New systems, working methods, and governing documents have been introduced, including the business system Ciceron. The focus is now on establishing and further developing the new working methods throughout the organization.

We are looking for you with at least five years of experience within public operations who has in-depth knowledge of public access and secrecy legislation. The work is performed primarily on-site in Hässleholm until the end of December, with good opportunities for extension.

To help you in the best possible way, you need to attach your CV to your application. If you also wish to send a cover letter or other complementary information regarding your application, we ask you to include it in the same document, e.g., as an introduction to your CV.

Being a consultant at Randstad:

Randstad Professional is the career partner that helps you find the right job, burn for what you do, and develop your career. As a consultant with us, you receive competitive salary, benefits, and collective agreement terms. Your consultant manager, who is always close by, ensures that you get varied and developmental assignments at different companies, within different industries. With access to a wide range of opportunities, a large global network, and our pronounced specialization, we are your guiding partner who helps you build a rewarding career.

Responsibilities

• Responsible for ongoing registration and diary management according to public access and secrecy legislation
• Handle incoming documents, mail, and email
• Process and support operations in the release of public documents
• Provide qualified support and advice to operations within registry, public documents, secrecy, and document management
• Contribute to quality assurance of information management and ensure uniform application of decided working methods
• Initiate and participate in the development of routines, templates, information management plans, and governing documents
• Responsible for and participate in training and support measures for operations
• Contribute to system administration and development of Ciceron
• Collaborate with internal functions as well as external actors within document and information management
• The assignment is carried out in close cooperation with the registrar, manager, and other support functions

Qualifications

• At least five (5) years of documented experience as a registrar or document management specialist within public operations
• Documented experience of working according to the principle of public access as well as public access and secrecy legislation
• Documented experience of diary management and registry work in digital case management systems
• Documented experience of providing support and advice to operations within document and information management
• Good knowledge of information management plans, document control, and archive issues
• Very good ability to express yourself in Swedish, both orally and in writing
• Good computer skills and experience with Microsoft 365

Merits:

• Experience with Ciceron
• Experience in implementing or developing document and information management
• Experience in training or coaching operations
• Experience working with information management plans (IMP)
• Experience in system administration or a superuser role
• Experience from a municipal company or municipal operations
• Experience in change work related to registry or document management
• Knowledge within archive issues, destruction, and electronic archives

About the Company

Hässleholm Miljö AB

Randstad Professional specializes in qualified professional roles and is part of Randstad, a global leader in talent with the vision to be the world's most fair and specialized talent company. With headquarters in the Netherlands, Randstad operates in 39 markets and has approximately 40,000 employees. Through this global network combined with strong local anchoring, we can offer a wide range of varied and developmental assignments and services for you as an academic or specialist. As a talent partner and through our pronounced specialization, we help you secure the right job, develop relevant competence, and find a sense of belonging in working life.