Vacant job

Do you want to play a key role in ensuring legal certainty, structure, and smooth processes for the entire municipality? We are now looking for a Registry Clerk (Registrator) for our central registry group.

Sollentuna Municipality has a centralized registry group, and together with five other registry clerks, you will support the Municipal Executive Board Office, the Education Office, the Care and Elderly Care Office, the Social Services Office, and the Urban Planning Department. You will be primarily responsible for one or more diaries, but you will solve tasks collaboratively. In this way, you help create a secure work environment where you can grow as a registry clerk!

The Registry Group is part of the Secretariat Unit, which consists of approximately 20 employees working with information management, board administration, investigations, and system administration. The work is led by a Head of Secretariat.

Responsibilities

As a registry clerk, you will handle the registration of incoming and outgoing mail, upload and distribute cases, process requests for public documents, answer inquiries from the public, and perform register maintenance.

You will work closely with the offices' information managers/information security officers and archivists to maintain good routines for secure information management at all levels. Together, you will work to ensure that office employees are well-trained in secure information management and the handling of public documents.

You are responsible for training office employees on how to use our document and case management system, Ciceron, in which you also function as a superuser.

Qualifications

We are looking for someone who:

- has education as a registry clerk or equivalent knowledge from work experience.

- has experience in practical work within registry or information management.

- has good knowledge of, and practical experience with, the Freedom of the Press Act, the Administrative Procedure Act, the Public Access to Information and Secrecy Act, the General Data Protection Regulation (GDPR), and the Archives Act.

- has good knowledge of other legislation governing information management in public administration.

- expresses yourself well in speech and writing.

We consider it highly meritorious if you have experience as a municipal registry clerk. We also consider it meritorious if you have previously worked in the case management system Ciceron.

In this recruitment, we place great emphasis on your personal suitability. As a person, you are self-reliant and have a good ability to both plan your own work and collaborate with others. You are service-oriented and use your specialist knowledge to raise the knowledge level throughout the organization.

Registry clerk positions may be subject to security classification, and a passed security check is required for the position.

Application

We have chosen not to use cover letters as a selection method. Instead, you will answer a few selection questions as part of your application.

Interviews will take place during weeks 26-27.

What We Offer

Welcome to Sollentuna – a municipality in the midst of opportunities! Together, we make Sollentuna better every day for our residents, businesses, and organizations. We have clear and ambitious goals to create safety, welfare, and sustainable growth.

We offer you a meaningful and enjoyable job in a stable environment with a high level of ambition. Here, you will get fantastic colleagues who want to make a difference for others. We are now looking for you who are innovative, responsible, and welcoming. Join us on the journey to create Sweden's most attractive municipality!