Vacant job

Do you want to play a key role in a global, publicly listed company driving the green transition in heavy industry? Do you have a strong service focus, logical thinking, and a desire to work closely with engaged leaders in an international environment? We are now looking for a driven Executive Assistant & Office Manager for an exciting company.

About the role

Our client is a global industrial technology company active in electrification for the marine sector and heavy industry. They develop solutions that enable ports and factories to transition from fossil fuels to electricity - for example, through shore power connections for large ships.

The group has approximately 150 employees globally, with operations worldwide. The international headquarters from which you will be based is located in central Stockholm.

In the role of EA & Office Manager, you will work at the group level. You will have a central role at the Stockholm office, working in close collaboration with the company's CEO, while also supporting the international management team. The assignment starts as a consultancy role through us, with the aim of transitioning into a permanent position directly with the client company in the long term.

Responsibilities

• Manage calendars and proactive scheduling for the CEO and management team
• Plan and coordinate board meetings and send out invitations
• Book international travel, hotels, and local transportation
• Process visa applications and other travel documents as needed
• Responsible for office administration and ensuring the office is presentable
• Create and finalize PowerPoint presentations for the management

We are looking for you who

• Have approximately 1–2 years of experience in a similar role, such as Office Manager, assistant, receptionist, or similar.
• Speak and write fluently in both Swedish and English, as English is the daily group language.

It is an advantage if you have

• Previous experience with travel booking and visa management
• Experience in the role of Executive Assistant
• Education in areas such as International Business, economics, administration, or similar

To succeed in the role, you have the following personal qualities:

• Helpful
• Goal-oriented
• Organized
• Responsible
• Socially self-assured

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply continuous selection and will remove the advertisement when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one does not need to be attached. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the role and to promote equality, diversity, and a fair recruitment process.