Vacant job

Do you want to contribute to one of Stockholm's largest community investments? We are now looking for an engaged and solution-oriented Office Manager/Project Administrator for an exciting project focused on the development of the subway infrastructure. The scope of the assignment is estimated to be 50-100% and will be determined when the contract is signed with the client.

About the project

In Högdalen, a comprehensive expansion of the depot is underway to meet the needs as the subway grows. New storage halls, cleaning halls, and service areas are being built both above and below ground. Currently, a wonderful team of about 40 employees is working on the project, and now we want to strengthen the team with you!

The role

In your role, you will be an important key person supporting the project manager and project leaders with administrative tasks. You will be responsible for several central areas such as:

• Quality coordination, crisis management, and security protection

• Monthly reporting and support in quarterly reporting

• Administrative handling of consultant procurements

• Record keeping and minutes

• Office management (premises, equipment, ID06, alarms, etc.)

• Planning and coordination of study visits

• Support in planning for project closure

You will be the spider in the web that holds together both administration and office flows, while also having the opportunity to grow in the role and contribute to the project's success.

We are looking for someone who has:

• Approved secondary education and relevant courses/training in economics/accounting

• At least 1 year of experience as a project administrator where you have been responsible for administration, coordination, and quality assurance.

• Experience working as an office manager for at least 1 year

• Previous experience working in the public sector or infrastructure/public transport.

• Solid experience with daily work in the Office suite

• Fluent language skills in Swedish both spoken and written

• Driver's license (B)

Meritorious

• Experience with web forums (Avima)

• Experience from collaborative projects

Personal qualities

To succeed in the role, you are structured, communicative, and unpretentious. You are confident in taking responsibility, have a natural ability to collaborate, and thrive in an environment where you can be both a problem solver and an organizer.

Scope and start

• Start: September 18, 2025 (or by agreement)

• Scope: 50–100%, approx. 20–40 hours/week

• The assignment runs until December 31, 2027, with the possibility of extension

• Workplace: Högdalen, Stockholm

Does this sound like something for you? Apply for the role and become part of a future project that impacts the entire Stockholm public transport!

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus is within Economics, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies looking to stay ahead in their recruitment.