Vacant job

Your Role

We are looking for a project administrator for an exciting and long-term consulting assignment. In this role, you will be a key person in the project organization and support the team with a wide range of administrative and coordinating tasks. You will have a central function in the project and work in a dynamic environment where flexibility, structure, and service mentality are crucial.

Your Responsibilities

As a project administrator, you will be responsible for:

Creating and managing purchase requisitions and purchase orders. Following up on contracts, schedules, invoices, and deliveries. Providing support in IFS and assisting project managers with planning and structuring.

Managing travel, travel expenses, and orders for IT systems and permissions. Booking meetings, conferences, and training sessions, as well as being responsible for meeting administration. Administering document management in Projectplace/SharePoint Online. Introducing and managing consultants (system access, permissions, etc.). Publishing and updating project information on the intranet. Providing administrative support to the project controller and project management.

Qualifications

We are looking for someone who has:

Experience in a similar role within project administration or coordination. A strong ability to work in a structured manner and manage multiple tasks simultaneously. Fluent Swedish and English in both spoken and written form (English is the project language). Experience working in complex and fast-paced project environments. The ability to work independently and take responsibility for your tasks.

Good collaboration skills and experience working in teams.

Preferred Experience

Experience working in larger project or program organizations. Knowledge of document and invoice management in systems such as IFS, Projectplace, or SharePoint. Previous experience from the public sector or large companies.

Location

The assignment is based in Stockholm and is office-based.

Timeline and Scope

Start: September 22, 2025, or as soon as possible. End: September 30, 2026. Scope: Full-time. Duration of the assignment: Long-term assignment with an initial duration of 1 year, with the possibility of extension for an additional 1 year + 1 year, and very good chances for continued extension.

Personal Attributes

We believe you are a person who is:

Service-oriented, positive, and communicative. Responsible and solution-oriented. Flexible and adaptable in a dynamic environment. Structured even in pressured situations. Enjoys working both independently and in teams.

Does this sound like the next step in your career? Don’t hesitate – apply today and become part of an exciting project where you will have the opportunity to grow, develop, and contribute with your expertise!