Vacant job

Do you want to work in a role where your skills truly make a difference – and at the same time be part of a consultancy firm that puts you first?

At Future People, you get more than just an assignment. You get a partner in your career.

We are specialists in recruitment and staffing, and our focus is simple: to match the right person with the right assignment and create long-term value for both our consultants and clients. This is also why we are one of the most appreciated consultancy firms in the industry.

Take the next step in your career – and grow with us!

Are you a structured and service-oriented person who thrives with administration, coordination, and document management? Do you have experience working in larger programs or projects and want to be a key person in a socially important operation? Then this might be the assignment for you!

We are looking for an experienced Program Coordinator/Program Administrator who will have a central role in a comprehensive program. You will be responsible for the program's administration, documentation, and internal communication, and will serve as an important support to the program manager and project managers.

You work independently in planning and carrying out your tasks while collaborating with many different internal and external contacts.

In the role, you will among other things:

• Be responsible for the program's documentation and ensure good order throughout the program period.

• Handle diarization and document administration.

• Administer program-related systems and tools.

• Plan, coordinate, and administer meetings, including meeting bookings, presentations, and minutes.

• Support program managers and project managers with administration and documentation.

• Compile decision materials, decision logs, and reporting materials.

• Follow up on activities, risks, resources, and schedules.

• Handle onboarding, offboarding, and permissions.

• Coordinate internal communication within the program.

• Gather and compile information for reporting.

• Drive improvement work and develop administrative routines and processes.

Requirements for the position:

• University education of at least 50 higher education credits.

• Category B driver's license.

• At least 3 years of experience working independently as a project administrator, program administrator, or project coordinator in larger projects or programs.

• At least 3 years of experience with Microsoft Office, primarily Excel, Word, and PowerPoint.

• At least 3 years of experience collaborating with both internal and external stakeholders.

• Experience working closely with management groups, program leadership, or equivalent decision-making bodies.

• Good experience with document management in document management systems, including diarization and version control.

Merits:

• At least 3 years of experience with project governance models or project management methodology.

• At least 1 year of experience working in a supporting role within the public sector.

• At least 2 years of experience in a coordinating or leading role, for example as a team leader.

• Experience with document management systems such as W3D3 or similar.

• A qualified assignment with carefully selected and attractive clients

• Security throughout the assignment – we are with you all the way, not just at the start

• Professional support in creating a compelling CV that strengthens your position in the market

• Dedicated consultancy support with close dialogue, feedback, and career coaching

• Fixed base salary – unlike many in the industry, we offer stability and predictability

• Opportunity to build a strong network and take the next step in your career

• Competitive terms and compensation that reflects your competence

• Health allowance of 3,000 SEK per year – we want you to feel good both at and outside work

We keep you updated throughout the recruitment process – you never have to wonder where you stand.

Scope: Full-time until July 2027 with possibility of extension Start: August/September Last application date: 10/8-2026

You apply for the position via www.futurepeople.se. We are unable to accept applications via email due to GDPR.