Vacant job

Are you a structured administrator who thrives in a role that combines executive support with staffing planning? Do you want to contribute to a well-functioning operation together with engaged colleagues within highly specialized infectious disease care? Then this might be the position for you.

What we offer

• a varied assignment with significant personal responsibility and the opportunity to influence the operation's working methods
• close collaboration with engaged nursing managers and experienced colleagues
• opportunity to develop working methods within executive support and staffing planning
• work in an operation with highly specialized care and cross-professional collaboration
• a workplace where development, collaboration, and improvement work are a natural part of everyday life.

About the position

Infectious Disease Ward 2/I54 is a collaborative unit where patients with infectious diseases and substance abuse issues are treated. The infectious disease clinics provide highly specialized care for patients with, among other things, hepatitis, tuberculosis, HIV, and immunodeficiency diseases.

At the Infectious Disease Operations in Huddinge, there are also two additional infectious disease wards and an infectious disease day care. The operation works cross-professionally and has close collaboration between the units as well as with other operations within the Theme of Acute and Restorative Medicine.

As executive support with staffing responsibilities, you work closely with the nursing managers, primarily at Infectious Disease Ward 2/I54 and the nursing manager for the infectious disease clinics. You also collaborate closely with other staffing planners within Infectious Diseases.

The work includes, among other things:

• individual schedule planning
• short- and long-term staffing planning
• administration during new hires
• management of permissions
• assignment as local IT contact
• personnel administration, such as employment documents, statistics, overtime, and sick leave
• invoice processing, purchasing, quotations, and orders
• minute-taking at meetings
• ongoing dialogue regarding staffing with corresponding functions within Infectious Diseases and other operations within the theme.

The working hours are 40 hours per week, Monday to Friday, from 07:00–15:30 or 07:30–16:00. Weekend duty from home may occur. During vacation and other absence, executive supports cover for each other.

We are looking for you who

• work in a structured manner and plan, organize, and prioritize your work even when the pace is high
• are self-reliant and take responsibility for your tasks while driving them forward independently
• have good collaboration skills and build well-functioning collaborations with managers, colleagues, and other functions
• are service-oriented and have a professional and solution-oriented approach in contact with others
• are flexible and adapt quickly when the operation's needs or conditions change.

We place great importance on personal suitability.

Qualifications

Requirements:

• experience in administrative work
• education or experience working in personnel administrative systems, such as Tessa or Heroma

Merits:

• experience working as a staffing assistant in 24/7 operations
• experience with individual schedule planning
• proficiency in working with Heroma, Tessa, Navet, EK, Take Care, and Microsoft Office.

About the recruitment process

The advertisement is published during the summer holiday period. The selection process is planned to begin during week 33. During the summer holiday period, we refer questions about the position to the current contact person according to the contact details below.

In connection with your application, you need to attach a CV. Instead of a cover letter, we ask you to answer selection questions and briefly explain why you are suitable for the role. Answering the questions is a prerequisite for your application to be considered complete.

In connection with the appointment of a position involving the care of children and youth, the person offered the position is checked against the suspicion and criminal record register. Here you can read more about the recruitment process and the checks performed at Karolinska.

As an employee at Karolinska University Hospital, you may be mobilized for wartime service. Read more about what this entails here.

If you are or have previously been employed by Region Stockholm, we will take internal references from your current or former manager if you become a candidate for employment.

For permanent positions, a probationary period may apply.

Theme of Acute and Restorative Medicine

The Theme of Acute and Restorative Medicine consists of six medical units (Emergency, Trauma/Emergency Surgery and Orthopedics, Plastic Surgery and Craniofacial Diseases, ENT/Hearing and Balance, and Transplantation).

Here you can read more about us.

Applying for a job in Region Stockholm

We strive for gender equality and equity in our workplace and welcome applicants with different backgrounds and conditions.

We only accept applications through this system. Apply by clicking the "Apply" button. Applications sent by mail or email will not be considered. We decline direct contact with staffing and recruitment agencies as well as sellers of additional job advertisements.

Our recruitment system cannot handle anonymous applications or applicants with protected personal data. If you have protected personal data, we ask you to contact the contact person specified in the advertisement. Your application will then be handled outside the recruitment system. You should also be careful with what information you provide in your application and only include information relevant to the specific position.

Region Stockholm is responsible for healthcare, public transport, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together, we create Europe's most attractive metropolitan region.

Read more about what it is like to work with us at Region Stockholm