Vacant job

Your workplace

The Women's Health department at Karlstad Central Hospital is an HBTQI-certified unit serving the entire Värmland region. We run a comprehensive outpatient and operational activity within obstetrics, benign gynecology, gynecological oncology, and tumor surgery. The department consists of approximately 270 dedicated employees who together create a safe, professional, and welcoming care environment.

We are proud of our close collaboration between different professions and our strong focus on quality, patient safety, and a sustainable work climate. Through employee-driven process groups, we continuously develop our working methods and improve care. As part of our administrative team, you will become a vital link in creating structure, continuity, and good conditions for both employees and management.

Here, you will have the opportunity to grow in your role and be involved in the development of the operations. Through our process groups, you can contribute to improvement work that makes a real difference for both patients and employees. We are proud to be an organization that invests in participation, competence development, and long-term sustainability. We are moving towards an even more cohesive and modern women's health service, where digitalization, quality, and a sustainable work environment are key focus areas. Here, you get to help shape the future.

Your responsibilities

In this role, you combine two central areas of responsibility: scheduling and staffing planning, as well as administrative support to the head of department and unit managers. The scheduling covers both short-term and long-term planning and is closely linked to the department's production and outpatient planning. You work in close dialogue with several actors within the clinic to ensure that staffing, patient flows, and outpatient visits function in practice. The role requires you to have a good ability to see the big picture and to enjoy coordinating many parallel tasks.

You are responsible for planning, creating, and following up on schedules for the clinic's doctors, medical students, and related colleagues. The work involves continuous adjustments and prioritizations based on the department's needs, while you provide service and support to employees and managers in matters concerning planning and staffing.

As administrative management support, you work closely with the head of department and unit managers. You prepare decision materials, handle meeting administration and documentation, and coordinate the department's training initiatives and internal meetings. The assignment also includes handling patient board cases, following up on cases, and being responsible for diary registration and document handling. The role also includes simpler economic-administrative tasks such as invoice handling and orders. The work involves many contact points and requires a high degree of service orientation, flexibility, and the ability to keep several workflows going simultaneously.

Your skills and competencies

We are looking for you who, for the assignment, have an adequate education either within administration or healthcare, as well as good knowledge of the Swedish language, both spoken and written.

To succeed in the role, experience of scheduling/outpatient planning and good knowledge of the Office package are required. You have previously worked administratively, preferably in a complex operation, and are used to working independently.

You are confident in your professional role, meticulous, and have high personal integrity as you handle sensitive personal data. You are service-oriented and have a warm and professional approach in your contacts, while maintaining your calm and prioritizing correctly even during periods of high workload. You have a good holistic view and understand how your work contributes to the overall flow and quality of the operations. Your ability to organize, prioritize, and coordinate is central, as is your ability to communicate clearly and professionally.

Meritorious is previous experience of administrative work, coordination and coordination assignments, or support to managers. Experience of diary registration and working with patient board cases. Knowledge of the scheduling system TESSA.

About Region Värmland

We are here so that everyone who lives here feels well and so that our region is attractive and competitive. We make a difference within healthcare, dentistry, public transport, regional development, and culture and education. We meet people in life's biggest moments and in all those everyday moments in between. Our vision is world-class quality of life. Read more about what it is like to work with us and our benefits and follow us on social media.

Do you also want to work for everyone in Värmland? Welcome with your application.

Other

From June 7, 2026, the EU Pay Transparency Directive applies – for increased openness and fair pay. Information on collective agreements can be found on the SKR website, Collective Agreements - SKR.

In connection with possible employment, we may ask you as an applicant to provide an extract from the police's criminal record. Prior to employment in psychiatric care, care for people with disabilities, care for children or young people, the employer conducts a check in the police's suspicion and criminal record register. A result in this register may affect your opportunity for employment.

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