Vacant job

The Swedish Civil Contingencies Agency (MSB) is the leading, guiding, and coordinating authority in civil defense. We ensure that society is prepared for crisis, high alert, and war.

Do you want to get others ready?

The Swedish Civil Contingencies Agency carries out operations around the world. We are now looking for a Project Manager with a focus on operational coordination for the Section for Peace, Security, and Resilience Operations.

Your responsibilities and tasks

As a Project Manager with a focus on operational coordination, you have a cohesive and coordinating responsibility for operations within international missions. You support the Section Head in the overall planning, coordination, implementation, development, and follow-up of the section's operational activities. You are also expected to take responsibility for ensuring that the Agency's work in international development cooperation is cohesive, consistent, and of high quality. You must ensure operational coordination, prioritization, lessons learned, and contribute to clear results-based management of the operations.

You have a coordinating responsibility, acting as both a sounding board and a coach to the employees in the section, and contributing to a balanced workload. You support by creating connections between ongoing operations and by creating strategic links to new operations. You are expected to provide ongoing support to colleagues on issues that arise in operational activities. In this role, you are expected to be able to step in and relieve or support project managers or subject matter experts in all phases of the operations if needed. You are also expected to support the overall implementation and follow-up of operations according to the guidelines set by the Agency, the funder, or partners. Other common tasks at the overarching unit level may occur.

In your role, you are expected to contribute to creating a good work climate within the section and contribute to the positive development of the operations. You are expected to act proactively and be able to represent the Agency in various external contexts and establish good relationships with external funders, other authorities, as well as bilateral partners and international actors within the EU, UN, etc. You will also have extensive contact with other sections, units, and departments and are expected to contribute to the development of the Agency's operational mandate.

You are expected to participate actively in the section's management group to develop and drive the work of improving operational activities and to plan both the strategic and daily work in the section.

Your knowledge and competencies

We are looking for you who have:

• Relevant academic education or equivalent knowledge that the employer finds equal.
• Experience from working in a leadership position and a coaching approach to work.
• Current and multi-year experience of initiating, driving, and following up operations and/or project work within an authority.
• Experience of international development cooperation.
• Experience of operational and process development.
• Experience of coordinating projects and personnel resources.
• Very good ability to express yourself in speech and writing in Swedish and English.

It is meritorious if you have:

• Knowledge of integrating cross-cutting issues such as gender equality and environment.
• Experience of procurement of goods and services.
• Knowledge in facilitating learning.
• Experience of coordinating operations – internally and externally.
• Experience of partnership development with international organizations/projects.
• Experience of initiating and securing external funding, for example from Sida or the EU.

In all our work, both internally and externally, we must act based on the government's values. As all employees and leaders here, you are expected to act based on the Agency's approach.

The approach applies in everyday life, crisis, and war. They should be seen as a whole and build on each other; collaboration-oriented – proactive – action-oriented.

You also have a structured work style and approach. You must have the ability to deliver high-quality results yourself and together with others, even with short deadlines and under time pressure. You have good judgment and also the ability to see the big picture by placing the section's operations in a larger context and taking responsibility for the Agency's overall operations. We will place particular emphasis on personal suitability.

About the employment

We offer you a fixed-term full-time employment for 11 months with the possibility of extension.

Your place of work will be Karlstad or Stockholm, and travel during the employment will be extensive. On-call duty may be included in the employment, which means working outside normal office hours.

The majority of our positions involve placement in a security class. Swedish citizenship is usually required. For placement in a security class, a security investigation with register check will be conducted before employment according to Chapter 3 of the Security Protection Act. Most employees at the Swedish Civil Contingencies Agency are war-placed.

About us

At the Section for Peace, Security, and Resilience Operations, we are about 20 employees, and we are located in both Karlstad and Stockholm. The section's task is to decide on, guide, develop, and lead international peace-promoting and resilience operations.

We have an activity-based office where you can choose your workplace according to your own needs. You may also have the opportunity to work remotely to some extent. We also offer you the opportunity to take out wellness hours, and you will receive a wellness allowance. For you as a state employee, there are also favorable holiday conditions.

All of us who work at the Swedish Civil Contingencies Agency are expected and should contribute to increased gender equality and equal treatment for a work environment and society free from discrimination.

Do you want to know more?

If you have questions, you are welcome to contact Unit Manager Caroline Källner at tel. 072-461 80 80. Union representatives are Carin Hammarbo (Saco-S), Peter Nytting (ST), and Ann-Britt Paradis (SEKO). All can be reached via the switchboard number 0771-240 240.

Apply by August 10, 2026