Vacant job

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The Regional Area Västfastigheter, Construction and Management has customer responsibility and acts as the property owner's representative in matters concerning the region's property portfolio. We provide the region's operations with premises. The Property Administration unit, part of Västfastigheter Construction and Management, supports the regional area with consistent, efficient, and quality-assured administrative competence. We are now looking for an Administrative Assistant for our unit!

Job Description

At the Property Administration unit, 20 employees currently work, divided into teams based on competence areas. You will join the Economic Support team, where your main tasks will be to review, code, and follow up on complex construction project invoices for property managers and project managers. Other administrative tasks supporting the operations in economic work are also included.

We continuously evaluate our working methods and adjust them to support administrative work in the best possible way, ensuring consistency, efficiency, and quality assurance. This means that tasks may be adjusted over time.

The duties may be expanded to provide support to managers and project managers in preparation for forecasting and budgeting, as well as to prepare and, to some extent, lead economic meetings with property managers and project managers.

Travel within the region is included in the position. We prefer public transport for travel. The placement is at Regionens Hus in Uddevalla or Gothenburg.

About You

We are looking for someone with experience working in a politically governed organization and who holds at least a three-year relevant post-secondary education. You have extensive experience working with property issues and economics related to large construction projects. Experience working with construction project managers or property managers, or having been one yourself, is advantageous.

You have good knowledge of the Office package, with a focus on Excel. You have previously worked in Raindance and have extensive experience reviewing complex construction project invoices. You also have knowledge and experience of budgeting and forecasting for projects in the construction industry.

Since your role involves many contact surfaces, you must have excellent collaboration skills and a holistic mindset where you contribute to the regional area's common goals. You communicate well in Swedish, both verbally and in writing, and are meticulous and structured in your working method. Furthermore, you are solution-oriented and have the ability to identify effective solutions. As we need to be flexible and adaptable with short notice to step in during peak workloads, the ability to handle this, as well as high workload, is required.

The Recruitment Process

In this process, we do not request a personal letter. Instead, we want you to answer a number of questions when you register your application. Please answer in detail as we make our first selection based on your answers. We appreciate that you formulate yourself in a way that shows your personal style of writing and communicating. After the final application deadline, we will contact the candidates who are considered for a first interview.

As the placement for the position is possible in several locations, the advertisement is published multiple times. The advertisements lead to the same application form. You choose which location is relevant for you when you register your application. You apply by clicking the link: APPLY HERE (#)

Welcome with your application!

Property, Support and Service is Västra Götaland Region's own service organization and property manager. We ensure that things work as they should. We take care of property operations, ensure all employees receive their salaries, that premises are cleaned, and that assignments within the region are staffed with specialist competence. We want to work closely with those we support because we believe that together we can make a difference. With openness and a focus on development and collaboration, we work for a good life in Västra Götaland Region.

About Västra Götaland Region

With us, you become part of a larger whole. We are 56,000 employees in over 200 professions who make a difference in people's lives throughout Västra Götaland every day.

You contribute to safe and equal healthcare as well as a sustainable society where environment, culture, and good communications create quality of life.

We are in the midst of digital development where you get to help shape future working methods to improve and simplify everyday life for citizens and operations.

As a permanent employee, you are mobilized for war as part of our shared responsibility to ensure that socially vital functions continue to operate even in a crisis.

Want to know more about us? On our website, you can read more about our benefits and meet employees who make a difference and develop in their professions every day. Read more on vgregion.se (https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/)

Application

Västra Götaland Region prefers that you register your application via the recruitment system. If you, as an applicant, have questions about the advertised position or for special and specific reasons cannot register your details in a public system, contact the contact person for the respective advertisement.

To staffing, mediation, and recruitment agencies, and to you who are sellers:

We kindly but firmly decline direct contact with staffing, mediation, and recruitment agencies as well as other external actors and sellers of additional job advertisements. Västra Götaland Region has procured agreements.