Vacant job

Are you an experienced Executive Assistant who thrives in an international environment where no two days are alike? Do you have a natural ability to stay ahead of the curve, create structure, and support senior leaders in a fast-paced business? Then this might be the assignment for you!

We are now looking for an Executive Assistant for an exciting consulting assignment with a global technology company. You will become a key person supporting senior managers and members of the global leadership team with everything from strategic calendar planning to international coordination and administration.

As an Executive Assistant, you will be an important partner to the leadership and responsible for ensuring that daily operations run smoothly by:

• 📅 Managing complex calendar and meeting scheduling

• ✈️ Coordinating national and international travel, including bookings and itineraries

• 🤝 Planning and coordinating leadership meetings, offsites, and 1:1 meetings

• 📊 Preparing presentations, meeting materials, and reports

• 📝 Documenting meetings and following up on decisions and activities

• 💳 Handling expense reports and reimbursements

• 🌍 Collaborating with stakeholders across multiple countries and time zones

• ⚡ Prioritizing incoming requests and supporting leadership in daily work

• 🔒 Handling confidential information with high integrity

• Several years of experience as an Executive Assistant to a CEO or other senior leadership

• Experience from international or global organizations

• Very good experience coordinating complex activities across different time zones

• Strong administrative and organizational skills

• Advanced knowledge of Microsoft 365 (Outlook, Teams, PowerPoint, Excel, and Word)

• Very good communication skills in English, both verbal and written

• Structured and have an eye for detail

• Proactive and solution-oriented

• Service-oriented with a flat hierarchy approach

• Professional and confident in interactions with senior decision-makers

• Self-driven while enjoying collaboration

• Accustomed to prioritizing in a dynamic and fast-paced work environment

💡 Having previously worked in a technology-driven organization or supported leadership teams and boards is a plus.

📍 Location: Stockholm (hybrid) 📅 Start: July 14, 2026 ⏳ Scope: Full-time for the first 6 months, thereafter part-time 📆 Assignment length: Approximately 10–12 months

Does this sound like the next step in your career? We look forward to receiving your application!

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Finance, Administration, HR, Marketing, and IT, but we also possess the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies that want to stay ahead in their recruitment efforts.