Vacant job

Are you an experienced Executive Assistant who thrives in a role with significant responsibility and numerous contact points? Do you have experience supporting senior management in an international environment and are motivated by being the central hub of operations? Then this role might be for you!

About the Company

Our client is a global, market-leading company with operations in several countries worldwide. The organization is characterized by a fast pace, cross-border collaboration, and a strong ambition for continuous development. Here, you will have the opportunity to work closely with senior decision-makers and contribute to ensuring that operations run efficiently and professionally.

You will become part of a dynamic and international environment where structure, initiative, and collaboration are highly valued. The role offers great variety, many contact points, and the opportunity to work close to the business.

About the Executive Assistant Role

As an Executive Assistant, you will become a key person in the organization, responsible for supporting the CEO and parts of the management team in their daily work. You will ensure that planning, coordination, and administration run smoothly and efficiently, while handling many parallel tasks with high quality.

The role involves close collaboration with internal and external stakeholders in several countries and time zones. You will work proactively, stay one step ahead, and contribute to creating structure in a complex and changing daily routine.

Your main responsibilities:

• Manage calendar and coordinate meetings
• Plan and administer national and international business travel
• Handle travel expenses, reimbursements, and administrative processes
• Prepare meeting materials, presentations, and reports
• Coordinate management team meetings, workshops, and other activities
• Take meeting minutes and ensure follow-up on decisions and activities
• Provide administrative and operational support to the CEO and management team
• Handle ad hoc tasks and contribute to the efficient functioning of the business

About You

We are looking for someone who is structured, service-oriented, and unpretentious. You thrive in a role where you take significant responsibility and have the ability to create order even in situations with a high pace and many parallel priorities. As a person, you are communicative, solution-oriented, and maintain a professional approach when interacting with people at all levels of the organization.

You are accustomed to working independently, taking initiative, and have a good sense of integrity and confidentiality.

Key requirements for the role:

• Several years of experience as an Executive Assistant, CEO Assistant, or similar role
• Experience supporting senior managers or management teams
• Experience from an international organization or global operations
• Very good command of English, both spoken and written
• Good knowledge of the Microsoft Office suite
• Strong organizational skills and experience handling multiple tasks simultaneously

Merits for the role:

• Experience working closely with a CEO or group management
• Experience in project coordination or management support
• Experience working in a fast-changing and international environment

Other Information

Start: July

Scope: Full-time, fixed-term contract up to 12 months

Location: Stockholm

Salary: According to agreement

Does the Executive Assistant role sound interesting? Submit your application today. We look forward to hearing from you!