Vacant job

Are you a structured administrator who enjoys creating order, coordinating activities, and ensuring that operations run smoothly? Do you thrive in a role where you can combine administration, planning, and coordination with a meaningful mission? Then this could be your next step! ✨

We are now looking for an Administrative Coordinator who wants to support a team of specialists and investigators in their work on national development initiatives within healthcare. Here you will have a central role where you contribute with structure, service, and coordination in a business that makes a difference for people every day. 💙

About the role

As an Administrative Coordinator, you will become an important part of the operation and work closely with investigators and other key personnel. The role is varied and offers a broad palette of administrative and logistical tasks where you get the opportunity to take significant personal responsibility and contribute to efficient working methods.

💼 Your main responsibilities

• Organize and structure digital workspaces and document management
• Create and maintain purposeful folder structures
• Responsible for meeting documentation and minutes
• Handle diary registration and administrative documentation
• Book meetings, conferences, and rooms, both internally and externally
• Administer and coordinate survey distributions via Webropol as needed
• Plan and coordinate larger meetings and workshops, including participant management, technology, and catering
• Book travel and handle practical arrangements
• Administer contracts and fee management
• Handle ongoing administrative tasks related to the operation
• Conduct minor internal investigations and mappings within administrative and logistical processes

🌟 We believe that you

• Are structured, thorough, and have an eye for detail
• Enjoy planning, coordinating, and creating order
• Have a high sense of service and a solution-oriented approach to work
• Are self-motivated and take responsibility for your tasks
• Have good digital skills and find it easy to work in different systems
• Communicate fluently in Swedish, both verbally and in writing

🤝 Why this assignment?

You will have the opportunity to work in a professional and knowledge-intensive environment where your administrative competence makes a real difference. The role suits you who appreciate variety, collaboration, and being a key person who ensures the operation functions efficiently.

Practical information

📍 Location: Stockholm
⏰ Scope: Part-time 50%
📅 Start date: 2026-08-12
📅 End date: 2027-01-31
📩 Apply by: 2026-06-24

✨ Welcome with your application! We look forward to hearing from you.

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Economy, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and work both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a clear partner for companies that want to stay ahead in their recruitment.