Vacant job

We are looking for an experienced Executive Assistant to an insurance company in Stockholm. The start date is August 24th, initially for a 2-month fixed-term assignment with the possibility of extension. This assignment is 100% on-site in Stockholm.

We are seeking an experienced Executive Assistant for a role within a large client-owned organization with complex operations and numerous stakeholders. The role involves providing qualified administrative support to the CEO, the Board of Directors, and the Group Management Team, as well as ensuring efficient and professional processes related to management and board work.

The assignment offers a central position with significant responsibility, a fast-paced environment, and broad networking opportunities. You will contribute structure, coordination, and quality to the management work of the business, while handling business-critical and confidential information with a high degree of integrity and professionalism.

Assignment Description / Responsibilities

In this role, you will among other things:

• Support the CEO, board members, and management functions in their daily work
• Be responsible for advanced calendar and meeting management
• Coordinate and administer management and board meetings
• Handle meeting materials, documentation, and decision-making documents
• Ensure efficient processes regarding board and management work
• Coordinate internal and external contacts as well as stakeholders
• Plan and follow up on activities, deadlines, and priorities
• Handle confidential information with a high degree of secrecy
• Contribute to structure, quality, and efficiency in management work

Requirements

• At least five (5) years of experience as an Executive Assistant or in a similar role
• Experience supporting senior leadership
• Experience with qualified calendar and meeting administration
• Experience coordinating between multiple internal and external stakeholders
• Very strong administrative and organizational skills
• Very good knowledge of Microsoft 365
• Excellent command of Swedish, both spoken and written
• Good command of English, both spoken and written

Preferred Qualifications

• Experience from the insurance industry
• Experience from the banking or finance sector
• Experience from large corporate organizations
• Experience with board administration
• Experience working in a management group
• Experience with Corporate Governance
• Experience from regulated operations

Personal Attributes

We are looking for someone who works independently, structured, and with great attention to detail. You have high integrity and are accustomed to handling sensitive information with good judgment.

You are service-oriented, solution-focused, and have a natural ability to build trusting relationships with various stakeholders. Furthermore, you are proactive and have the ability to stay one step ahead by identifying needs, preventing challenges, and creating good conditions for efficient management work.

We also value good organizational understanding and professional judgment that enables you to navigate successfully in complex businesses with many interfaces.

Especially Valuable Experience

• Support to CEO and Group Management
• Board work and board administration
• Handling board materials and decision-making documents
• Minute taking and governance processes
• Working in larger organizations with many stakeholders

This role requires fluent skills in both Swedish and English.

This is a 100% consulting assignment via Incluso in Stockholm. The start date is August 24th, initially for a 2-month fixed-term assignment with the possibility of extension. This assignment is 100% on-site in Stockholm.

Please apply with your CV and cover letter via the link below. We present candidates on an ongoing basis.

The responsible recruiter at Incluso is Marianne Nilsson.