Stockholm – our capital city with millions of dreams, expectations, and ambitions

We work for everyone living here today and in the future. We are now looking for someone who wants to think big, new, and differently with us – for the people of Stockholm.

Welcome to us

Are you interested in social issues, democracy, and public administration? Do you want to contribute to an efficient and transparent decision-making process in one of Sweden's largest administrations? We are now seeking a driven, structured, and collaborative committee secretary for the education administration in the City of Stockholm.

The position belongs to the planning unit, which is part of the department for economics and governance with just over 20 employees and a unit manager. Our unit is also responsible for operational planning and follow-up, investigations, procurements, and has a coordinating role in safety, school meals, and environmental work.

We offer

Our workplace is characterized by engagement, humility, and high competence. You will have experienced and friendly colleagues and good opportunities for development at work.

• Flexible working hours and workplace – we believe in a balance between work and leisure.
• Wellness allowance and vacation exchange.
• Centrally located workplace in newly renovated premises near T-Centralen.

Read more about our benefits.

Your role

As a committee secretary, you play a key role in the planning and execution of the education committee's monthly meetings. You are responsible for coordinating the committee's matters and administration, which involves planning meetings, writing minutes, and managing the process of finalizing service matters for the committee. The assignment includes everything from legal questions to formalities before, during, and after the meetings. The work is structured according to timelines and governed by the committee process, which means you often work towards some form of deadline. You act as an advisor on matters related to case management. The work also includes writing certain decision materials for the committee. The work is conducted in close dialogue with the administration's chief of staff and a central preparation group.

Furthermore, you are also the secretary in the council for disability issues and in the union collaboration group. You are also responsible (subject specialist) for the committee process in the city's case management system eDok (Platina).

Your qualifications and experience

We are looking for someone who has:

• a university degree with a relevant focus, for example in political science, law, or similar
• relevant work experience as a committee secretary or a similar role in a politically governed organization
• knowledge of relevant legislation (the Local Government Act, the Administrative Procedure Act, OSL)
• good experience and interest in working with digital case management systems
• excellent ability to express yourself well in speech and writing in Swedish.

It is advantageous if you have experience in:

• working with the document management system Platina
• handling issues concerning public access and confidentiality
• conducting training and presentations.

To thrive and succeed in the role, you need to be self-driven and able to take significant responsibility for both ongoing and long-term work. You are structured, meticulous, and can prioritize, meet deadlines, and plan and organize effectively. In the role, you have many points of contact, which makes it important that you are service-oriented and enjoy collaborating and communicating both internally and externally. Finally, you are calm, stable, and comfortable in a work pace that can sometimes be high. In the selection process, we will place great emphasis on your personal competencies.

Other

We are recruiting without a personal letter in this recruitment to strengthen the focus on the competencies and experiences required for this role. When assessing your application, we will only consider your CV and a number of questions you will need to answer when applying for the position. We ask that you respond concretely to the questions and that there is a clear connection between your answers and your CV. Psychological tests may be relevant in the process. The City of Stockholm works with competency-based recruitment aimed at ensuring each person's competence and thus counteracting discrimination.