Registrar for the Swedish Armed Forces International Expedition - Temporary Position

The Headquarters Document Management Department (HKV DokhA) is now seeking a meticulous and responsible registrar for a temporary position with good chances for extension or transition to a permanent position, who wants to play a central role in the document management of the Swedish Armed Forces. We are looking for employees with good initiative who want to help develop our department for the future. Here you will have the chance to grow within the field in an exciting environment!

The department's task is to support the Armed Forces Headquarters in its governmental functions with continuous document and case management, aiming to report, handle, and make public documents accessible today, tomorrow, and over time. The document management of the Armed Forces encompasses all handling of public documents regardless of format and confidentiality level throughout the entire readiness spectrum peace-crisis-war, both nationally and internationally.

HKV DokhA consists of a department divided into 6 sections; Expedition L24, Expedition Three Weapons, Expedition V117, International Expedition, Archive, and Transport Section.

About the Position

As a registrar at the Armed Forces Headquarters and the international expedition, you will play a central role in our document management. You will handle incoming and outgoing documents, ensure that they are processed correctly, and ensure that the right information is in the right place at the right time. You will help ensure that our processes comply with applicable laws and regulations and that sensitive information is handled correctly. You will also provide support and service to case officers in document management issues and staff our internal customer service desk.

In addition, you will handle inquiries from the public and work with other tasks that arise in the department.

Main Responsibilities

Registration and filing of incoming and outgoing documents
Staffing the customer service desk
Ensuring that documents are handled in accordance with the Public Access and Secrecy Act
Working with some archiving
Participating in the development of routines and processes for document management

Qualifications

Experience working as a registrar or in administration, or possess other experience deemed equivalent by the employer
Very good computer skills
Excellent ability to express yourself verbally and in writing in Swedish and English
Able to work in a structured and meticulous manner, sometimes under stress
Driver's license for manual transmission

Meritorious

Experience with similar tasks, especially within the Armed Forces.

Personal Qualities

We are looking for someone who is meticulous, responsible, and structured. We see that you have an open mindset, are service-oriented, and have a positive attitude. You enjoy being part of a team and working together with others but are also self-motivated and take personal responsibility for the execution of tasks. You actively contribute to good cooperation and a positive atmosphere in the team. You are unpretentious and enjoy exploring new solutions. In your role, you will handle information that requires high integrity and a security-conscious work approach, even during periods of high workload and tight deadlines. Great emphasis will be placed on personal suitability.

The Armed Forces' core values are Openness, Results, and Responsibility - ÖRA, which you certainly share with us.