Vacant job

Job Responsibilities

Do you want to work with housing issues in combination with departmental administration and take an active part in the development and work ongoing in the city of Gothenburg for an equal Gothenburg? Then this might be a position for you!

The Housing Unit of the Exploitation Administration works together with housing companies and social services to acquire and manage housing for households that cannot independently sign rental contracts.

As an administrator, you will support the work of renting out housing to our target groups, primarily through handling rental notifications and by serving as the department's user support in the personnel management system Personec.

In this role, you will continuously participate in the unit's administrative processes. This includes handling supplier invoices, creating documentation and customer invoices, as well as preparing simpler reports and reconciliations related to rental administration. Record maintenance, mail handling, and archiving are also part of the work, as well as taking notes during weekly meetings and providing support to the unit's employees with simpler administrative tasks as needed.

As the department's user support in Personec, you will guide employees and managers in the system. You will also play an important role in introducing new employees to the use of Personec. In this work, you will have support from the administration's Personec network, which includes both local user support and HR administrators.

Currently, our unit consists of over 20 employees with high engagement, and collegial learning is a common thread in the unit's working methods. The Housing Unit is part of the departments for Land and Housing, which together have about 80 employees.

Qualifications

We are looking for someone who has:

• Completed secondary education
• At least one year of experience in financial administration
• Experience in administrative work in personnel administrative systems
• Experience in roles where interpersonal and communication skills are important

It is advantageous if you have:

• Post-secondary education in administration, economics, or equivalent
• Experience working as local user support in Personec
• Experience in housing rental work
• Experience with IT systems Proceedo and/or Agresso

To succeed in this role, you need to be a confident and humble person who finds constructive solutions and acts accordingly. We place great value on being open and having a positive attitude. We also see that you can work in a systematic and meticulous manner.

The work has a clear customer perspective and relies heavily on collaboration and cooperation with other agencies and providers. Therefore, it is important that you have very good collaboration skills and can build good relationships with others.

In addition to being able to communicate fluently in Swedish, both orally and in writing, you need to have basic knowledge of English.

We look forward to meeting you, so do not hesitate to apply!

Conditions

Before a possible interview, you will need to present a passport/national ID/certificate of residence issued by the Swedish Tax Agency and possibly proof of residence permit if you have citizenship outside the EU/EEA. This is to ensure your identity and confirm that you have the right to work in Sweden. You may also be asked to provide proof of qualifications if this is a requirement for the position.

We want the Exploitation Administration to be characterized by openness and respect for diversity, and we believe that diversity contributes to the development of our operations.

To ensure the quality of the recruitment process, meet GDPR requirements, and enable good communication with our applicants, we ask you to submit your application digitally and not via email or mail.

We kindly but firmly decline direct contact with staffing, candidate search, and recruitment companies, as well as the sale of additional advertisements.

About Us

Every day throughout the year, the Exploitation Administration plays a central role in Gothenburg's growth and development in new residential areas, parks, squares, road and tram lines, bridges, and tunnels, while creating conditions for future housing and business as a landowner. The administration also works to acquire and manage housing for households that have difficulty arranging their own accommodation, while actively working to end homelessness in Gothenburg by 2028. The Exploitation Administration is part of the urban development administrations in Gothenburg City.

Together, we work to create conditions for a well-functioning infrastructure, quality housing and premises, an inviting public environment, and to ensure that the city becomes sustainable from all perspectives.

Please visit https://goteborg.se/wps/portal/start/jobba-i-goteborgs-stad/vara-verksamheter/jobba-pa-eploateringsforvaltningen (https://goteborg.se/wps/portal/start/jobba-i-goteborgs-stad/vara-verksamheter/jobba-pa-eploateringsforvaltningen)

or follow us on LinkedIn https://www.linkedin.com/company/exploateringsforvaltningen-goteborgs-stad/ (https://www.linkedin.com/company/exploateringsforvaltningen-goteborgs-stad/)