Job Advertisement: Committee Secretary

In Knivsta, the spirit of the future is palpable. The location between Stockholm and Uppsala, just a stone's throw from Arlanda, is attractive and Knivsta is growing rapidly. Every day, we actively build a sustainable community with proximity to both the city and peaceful nature. Do you want to work in an innovative future-oriented municipality where you can develop and make a difference? And do you sympathize with our shared values of participation, engagement, and clarity? Welcome to us!

About the Position

Do you want to gain experience working closely with political decision-making processes in a development-oriented organization? Knivsta Municipality is now seeking a committee secretary for a temporary position of 14 months (from March 16, 2026, to May 17, 2027).

The position is suitable for you who have good administrative skills, enjoy structure and documentation, and want to develop in a role where you work closely with both operations and decision-makers. You do not need to have worked in a municipality before, but you are curious about public operations and can easily immerse yourself in new contexts.

The position is located at the municipal office within the municipal management office. You will be part of a team of municipal and committee secretaries and will collaborate closely with colleagues in areas such as registration, legal affairs, archives, and investigations.

RESPONSIBILITIES

As a committee secretary, you will work with committee administration and provide administrative support during political meetings. The work encompasses several parts of the committee process and provides a good insight into how decisions are prepared, made, and followed up.

Your responsibilities include:

• responsibility for case management and documentation
• planning, administration, and follow-up of meetings
• preparation of notices, agendas, and minutes
• support and service to elected representatives and officials
• collaboration with committee chairs, managers, and case handlers
• support in matters concerning delegations, delegation decisions, and chair decisions
• recording and handling of public documents according to the information management plan
• participation in the development of common routines and digital working methods

QUALIFICATIONS

Requirements

• relevant university education, for example in political science, law, or social sciences, or other education deemed equivalent by the employer
• good administrative skills
• very good ability to express yourself in Swedish, both orally and in writing
• good digital competence and familiarity with systems
• Proficient in the Office suite, especially Word, and able to work with basic document formatting and templates.
• Comfortable using digital collaboration tools such as Teams and Outlook.

Meritorious

• experience working in public operations
• experience in administrative work with meetings, minutes, or case management
• interest in or basic knowledge of public administration and decision-making processes
• experience with digital case and document management systems, preferably W3D3

Personal Attributes

You are meticulous, structured, and responsible. You have a service-oriented approach, are flexible, and enjoy collaborating with others. You are curious, eager to learn, and contribute to a positive work environment.

OTHER

With the employment, there is an obligation to be placed in a war position, unless already placed by another actor. Read more about war placement at www.knivsta.se

Knivsta Municipality aims to utilize the qualities that a balanced gender distribution and ethnic and cultural diversity bring to the organization.

Please use the link in the advertisement to apply for the position.

Preliminary interviews will be held during working hours on February 11 and 17. We ask you to reserve these dates in your calendar, and we will return with exact times as the selection process approaches.

If you have questions about the position, please feel free to contact the person listed in the advertisement.

We use e-recruitment to streamline and ensure the quality of the recruitment process. All your information is saved on your CV account, and you can easily log in and update your information whenever you want. Therefore, please fill in your details as carefully as possible to provide an accurate representation of yourself. The information is processed and stored in accordance with the General Data Protection Regulation.

Warm welcome to your application!

In preparation for the recruitment process, we have made decisions regarding recruitment channels and marketing. We therefore kindly ask for no contact with media sellers, recruitment sites, or similar.