Do you want to be our next committee secretary?

In Knivsta, the spirit of the future is palpable. The location between Stockholm and Uppsala, just a stone's throw from Arlanda, is attractive and Knivsta is growing rapidly. Every day, we actively build a sustainable community with proximity to both the big city and peaceful nature. Do you want to work in an innovative future municipality where you can develop and make a difference? And do you sympathize with our shared values of participation, engagement, and clarity? Welcome to us!

About the position

Do you want to work closely with the political decision-making process and contribute structure, quality, and continuity to the committees' work? Knivsta Municipality is now looking for a committee secretary for a permanent position.

The position is suitable for you who already have a good understanding of how a municipal organization works and who thrives in a role where you are a reliable, knowledgeable, and service-oriented support to both elected representatives and officials. You easily navigate the organization, see the big picture in the committee processes, and contribute to a professional and well-functioning administrative support.

The position is located at the municipal office within the municipal management office. You will work closely with other municipal and committee secretaries as well as colleagues in areas such as registration, archives, legal affairs, and investigations. The work is characterized by collaboration, clear routines, and a common striving for legally secure and efficient working methods.

RESPONSIBILITIES

As a committee secretary, you are responsible for the committee administration for political committees. The assignment encompasses the entire committee cycle from case preparation and meetings to minutes, dispatch, and follow-up with a focus on quality, structure, and legal security.

The tasks include:

• responsibility for case management and documentation
• planning, administration, and follow-up of meetings
• preparation of invitations, agendas, and minutes
• support and service to elected representatives and officials
• collaboration with committee chairs, managers, and case handlers
• support in matters concerning delegations, delegation decisions, and chair decisions
• registration and handling of public documents according to the information management plan
• participation in the development of common routines and digital working methods

QUALIFICATIONS

Requirements

• relevant higher education, for example in political science, law, or social sciences, or other education deemed equivalent by the employer
• experience working in public administration
• very good ability to express yourself in Swedish, both spoken and written
• high digital competence

You have very good knowledge of the Office suite, especially Word, and are comfortable working with document templates, headings, and formatting. You use Teams for collaboration and digital meetings as well as Outlook calendars for planning and meeting booking. You generally find it easy to familiarize yourself with different systems and prioritize digital working methods.

Meritorious

• experience working as a committee secretary within a municipality or region
• good understanding of municipal organization, political structure, and decision-making levels
• experience in registration and handling of public documents
• basic knowledge of information management plans and archiving rules
• experience in digital case and document management, preferably in W3D3

Competencies we value

• structured and meticulous with good prioritization skills
• professional and service-oriented working method
• independence combined with good collaboration skills
• confidence in the role and ability to contribute to continuity in the operations

We place great emphasis on competence, experience, and personal suitability in relation to the requirements of the assignment.

OTHER

With the employment comes an obligation to be placed in a war position, unless you are already placed by another actor. Read more about war placement at www.knivsta.se

Knivsta Municipality wants to take advantage of the qualities that a balanced gender distribution and ethnic and cultural diversity bring to the operations.

Use the link in the advertisement to apply for the position.

If you have questions about the position, please feel free to contact the person listed in the advertisement.

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Warm welcome with your application!

In preparation for the recruitment work, we have made decisions regarding recruitment channels and marketing. We therefore kindly request that media sellers, recruitment sites, and similar not contact us.