Welcome to the Municipal Executive Office

Here you will work alongside colleagues in departments for communication, HR, IT, finance, procurement, and property, as well as departments for quality and planning, sustainability, safety, security, and preparedness, and the secretariat. The Municipal Executive Office also houses the organizations for business and destination as well as shared services. The Municipal Executive Office is the link between our elected representatives' decisions and all municipal operations. Our mission includes coordinating and driving overarching issues within democracy, community and business development, as well as ecological and social sustainability.

For more information about working in Uppsala Municipality, visit https://www.uppsala.se/jobb/ (https://www.uppsala.se/jobb/)

Do you have a sense of order, responsibility, and service? We are now looking for a new colleague who wants to help us further develop a modern registration system in one of Sweden's largest municipalities. With us, you will be part of a knowledgeable and committed team focused on quality, collaboration, and continuous improvement. We welcome your application!

Since 2015, Uppsala Municipality has had a central registration system, organized within the secretariat department. The department's mission is to provide support to the entire municipal group – from administrations and municipal companies to elected representatives. Within the registration unit, we have just over 30 employees working at the heart of Uppsala Municipality's information flow.

We are now looking for a new colleague to work as a registrar for the Municipal Executive Board. With us, you will receive a varied and developing assignment, where you will work both independently and together with colleagues and other operations. We place great emphasis on collaboration, support, and knowledge exchange – and we are constantly striving to improve our working methods in line with digitization and changing needs. Our goal is to ensure the quality and accessibility of information in a legally secure manner, thereby meeting the needs of our operations and the public's right to transparency.

Here you can read more about working as a registrar https://www.uppsala.se/jobb/ekonomi-juridik-administration/registrator (https://www.uppsala.se/jobb/ekonomi-juridik-administration/registrator)

Job Description

In the registration unit, your main task is to manage and evaluate information and ensure the quality of metadata in the municipal shared case management system. You are part of an important support function, and as a natural part of the work, you will have contact with the municipality's residents, usually via email or phone.

Your tasks include:

• Responsibility for incoming mail and email via functional mailboxes
• Case registration and management
• Handle requests for public documents and make confidentiality assessments
• Provide support to operations on issues related to information management
• Conduct training and provide advice and guidance to case handlers and managers
• Actively contribute to digitization and development work.

Qualifications

We are looking for someone with education in archival and information science, registrar training, or other work experience that the employer deems relevant for the position. The work requires that you can communicate fluently in Swedish, both spoken and written. You need to have good knowledge of Microsoft 365. It is an advantage if you have experience working with registration in public operations as well as experience handling requests for public documents and working with laws such as GDPR, the Archives Act, and the Public Access to Information and Secrecy Act. Experience with Public 360 is also an advantage.

As a person, you are proactive and able to initiate activities to achieve results. Furthermore, you are flexible and have the ability to see opportunities in changes. You take initiative and start activities to achieve results. You also have good collaboration skills, are outgoing, and socially active in professional contexts. You are service-oriented, professional, and accommodating in your interactions. You take responsibility and drive your work forward to achieve your goals. Last but not least, you are good at structuring, planning, and prioritizing your work.

Contact Information

If you have questions about the position or the recruitment process, please contact: Fredrik Mejster, unit manager, 018-727 98 42.

Union representatives: DIK, Erik Boman, 018-727 18 99 Vision, Liselotte Ehn, 018-727 49 49.

If you have questions regarding the registration of your application, contact the recruitment area: 018-727 23 02.

Employment with Uppsala Municipality may involve a military placement.

In your application, you must state your citizenship. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must also be able to prove that you have a valid work permit or are exempt from the requirement to have a work permit. Employment can only occur after verification of the work permit, which is required according to the Aliens Ordinance.