Administrator for the Planning and Employer Development Unit

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our primary goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand prisons, and client transport.

The Planning and Employer Development Unit is responsible for department-wide support and coordination. The unit works with strategic HR issues, internal planning, governance, and follow-up, and leads and coordinates IT management objects within HR.

JOB DESCRIPTION

As an administrator in the Planning and Employer Development Unit, you will be part of a team tasked with supporting department-wide issues. You will work both operationally and communicatively, focusing on providing professional support in personnel administrative matters and contributing to clear, accessible, and inspiring internal communication. You will plan, coordinate, and produce content for our internal channels such as collaboration areas, intranet, newsletters, and department-wide meetings. In your role, you will contribute to the development of our communication culture within the department.

Your role also includes some department-wide administration such as invoice management, registry maintenance, mail handling, permissions, and orders. You will also assist the department in coordinating and administering government-wide benefits such as Christmas gifts and awards. The assignment includes actively participating in the continuous development of the department's collective support for operations.

QUALIFICATIONS

We are looking for someone who is service-oriented and has a natural desire to help others while finding solutions to achieve results. You collaborate well with others and have a good ability to create order and structure, both for your own tasks and within the unit's assignments. As an administrator, you will have contact with many different functions in various contexts, which is why it is essential that you have good communication skills and can adapt yourself and your message to the recipient. Furthermore, you are proactive and enjoy driving processes forward to achieve common goals.

It is important to us that you share the Swedish Prison and Probation Service's fundamental values of a humane view of humanity, respect for the individual, and belief in the human will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally with your approach. We place great emphasis on personal suitability.

We are looking for someone who has:

• A university degree in HR or communication, or another education combined with work experience that the Swedish Prison and Probation Service deems relevant
• Experience in administration and case management
• Experience using IT as a support in work
• Experience working with the Office suite
• The ability to express yourself well in speech and writing in Swedish

It is advantageous if you have:

• Experience working within a government authority
• Experience working in a communicative and/or supportive role
• Experience performing assignments in HR or communication
• The ability to produce informational, communication, and presentation materials on digital platforms

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions relevant to the position. The answers to the selection questions and CV will form the basis for whether you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

Some positions are classified for security purposes, and a security review with a background check will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about the security review at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the advertisement. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person indicated in the advertisement.

We kindly but firmly request no direct contact with staffing and recruitment companies or sellers of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.