Administrator for the Training Center in Gothenburg

The Swedish Prison and Probation Service is growing – we are building new, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer for everyone. We are the authority responsible for prisons, probation, detention centers, and client transport.

The HR department is a national department at the Swedish Prison and Probation Service headquarters with the task of contributing to ensuring that the agency has good conditions to further develop its ability to achieve its goals by being an attractive employer, workplace, educational provider, and partner that makes a difference in society. The HR department is on an exciting development and change journey, our HR staff work with goals and results in focus and with people and operations at the center. The HR department consists of four units and has about 400 employees, distributed among the units for education, planning and employer development, operational HR support, and leadership and employee development.

The Education Unit will work strategically and long-term with educational supply and competence development for the entire agency and in close collaboration with the operations plan, develop, administer, implement, follow up, and quality assure training.

JOB RESPONSIBILITIES

For the newly formed section for educational area 1, we are now looking for an administrator for the Training Center in Gothenburg. As an administrator tasked with supporting the manager, you will serve as the manager's operational and administrative support. You contribute to creating structure, efficiency, and continuity in the work by coordinating administrative processes, ensuring good communication, and providing support in daily tasks. You will also work with administrative support in areas such as system management, case handling, meeting bookings, minute writing, record keeping, archiving, simpler accounting, or certain shorter planning and preparation tasks. As an administrator, you are expected to contribute to higher efficiency in the Swedish Prison and Probation Service's educational activities through service, structure, and order. The work is carried out in close collaboration with relevant stakeholders such as managers and those responsible for various educational areas, course leaders, educators, and system managers. As an employee with us, you are part of a changing organization where tasks may change in consultation with the manager.

As an employee in the Education Unit, you are expected to work together with others to contribute to a continuous quality effort in the Swedish Prison and Probation Service's educational activities and help create conditions for the HR department to meet future needs, challenges, and changes in relation to the agency's capacity increase and other future changes.

QUALIFICATIONS

For the position of administrator, we are looking for someone who works well with others. You plan, organize, and prioritize your work effectively and take personal responsibility for solving your tasks. You easily adapt to changing circumstances and see opportunities in changes while maintaining calmness and being accommodating in your interactions.

It is important for us that you share the Swedish Prison and Probation Service's fundamental values of a humane view of people, respect for the individual, and belief in the individual's will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally with your approach. We place great emphasis on personal suitability.

We are looking for someone who has:

• Completed upper secondary education in the form of a diploma or secondary school certificate
• Experience using IT as support in work
• Experience working with qualified administrative tasks
• Experience in an administrative service function where contact with both employees and managers is common
• Experience working in a government agency
• High digital maturity and good knowledge of the Office suite
• Good ability to express oneself in speech and writing in Swedish

It is meritorious if you have:

• Post-secondary education in personnel, administration, economics, or political science
• Experience in educational administration within the public sector

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions that are relevant to the position. The answers to the selection questions and CV will form the basis for whether you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means that you uphold democratic values and the state values that apply to the Swedish Prison and Probation Service's operations.

Some positions are placed in a security class, and a security review with a background check will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about the security review at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve military placement at the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the advertisement. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person specified in the advertisement.

We kindly but firmly decline direct contact with staffing and recruitment companies as well as sellers of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.