Vacant job

We are now looking for a consultant who wants to take a key role in a groundbreaking project focused on sustainable energy development. As a Document Controller, you will be responsible for ensuring that the project's documentation is handled in a secure, structured, and accessible manner – a central function for the work to flow efficiently.

About the role You will be part of an international project team and work closely with both technology, procurement, and project management. The role suits you who are meticulous, structured, and thrive in an environment where document flows are crucial for success.

Details Start: As soon as possible by agreement Location: Stockholm (travel may occur) Scope: Full-time Assignment length: 1 year with a chance of extension

Responsibilities

• Manage and maintain project documentation according to established procedures and requirements
• Ensure version control and proper access to documents
• Coordinate review, approval, and submission of documents between different teams
• Update and maintain databases, logs, and archives
• Support the project organization during audits, status follow-ups, and reports
• Participate in key meetings and contribute to the improvement of document processes
• Provide support and be the contact person for issues related to document management

Requirements

• At least 5 years of experience in document management in larger CAPEX projects, preferably construction or infrastructure
• Very good knowledge of document management systems (EDMS/CDE, e.g., Aconex)
• Strong organizational skills and attention to detail in handling large document flows
• Good communication skills and experience collaborating in project teams and with external parties
• Knowledge of project management, reporting, traceability, and audit requirements
• Fluent in Swedish and English, both spoken and written

Post-secondary education in Information Management, Office Administration, or similar We are looking for you who 

• Ability to thrive in a dynamic and changing project environment
• Flexibility to adapt to new requirements and timelines
• Proactive and solution-oriented with the ability to prioritize under time pressure This is an opportunity to become part of a project with global significance and contribute to solutions that strengthen the future energy system

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus is on Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and work both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies looking to stay ahead in their recruitment.