Vacant job

Do you want to contribute to the future of public transport in Stockholm? We are now looking for an experienced and structured Project Administrator who wants to play a key role in one of the city's largest investment projects.

About the assignment:

As a project administrator, you will be the spider in the web that keeps the project running smoothly. You will have many points of contact and provide support both internally and externally. With your sense of structure, service, and collaboration, you create order and give the project management the best possible conditions for success.

Your assignment includes, among other things:

• Document and case management – planning, folder structure, registration, and archiving in systems such as Avima and EDIT.

• Meeting administration – booking, planning, and documenting meetings and workshops.

• Invoice management – coding and initial review in Agresso.

• Travel and orders – travel bookings, IT orders, office supplies, and permissions.

• On-/Offboarding – managing new and departing project members.

• Quality forum – leading role in the project's internal quality work.

• Information dissemination – ensuring that project members are updated with relevant information.

We are looking for someone who has:

Mandatory requirements

• Approved high school diploma.

• At least 5 years of experience as a project administrator in areas such as public transport, infrastructure, urban planning, technology, construction, vehicles, or IT.

• At least 5 years of experience in case and document management.

• At least 5 years of experience in invoice management in Agresso or similar.

Desirable experience

• Project administration in public sector.

• Experience with EDIT (Platina) or similar document management systems.

• Administration in tools such as Atlas, Sharepoint, or similar project collaboration platforms.

• Regular communication in English in international projects.

Personal qualities

• Good communication skills 

• Strong sense of structure and efficiency 

• Ability to collaborate and build good relationships

• Independent and solution-oriented

Practical information:

• Location: Kungsholmen, with the possibility of some remote work.

• Full-time, 40 hours/week

• Start: September 8, 2025

• End: December 31, 2028 (with possibility of extension)

This is an opportunity to work on a project with great societal benefit, long-term perspective, and exciting challenges. The application deadline is September 2, but we are working with ongoing selection and interviews, so please submit your application as early as possible!

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus is on Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Despite being a relatively new player, we have already built trust with many of Sweden's largest companies and work both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies looking to stay ahead in their recruitment.