Officer in Reception and Internal Service Department

Järfälla Municipality in northwestern Stockholm is one of the fastest growing municipalities in Sweden. The Municipal Board Administration in Järfälla Municipality is responsible for the municipality's overall development, financial position, community planning, overarching communication work, personnel strategy, and more.

Within the administration, there is a central reception and internal service department responsible for over 700 workplaces in three separate buildings, as well as three receptions serving citizens and the municipality's own organization.

The department consists of 12 employees, including 5 receptionists, two caretakers, 4 other service personnel, and a department head.

Job Responsibilities

As an officer, your role includes conducting needs analysis, ordering, and following up on existing agreements with the municipality's suppliers in areas related to the department's responsibilities and tasks. The role also includes responsibility for ordering furniture, AV equipment (i.e., audio and visual technology such as TV, camera, audio devices), etc., where you assess the needs and procure the best possible option after approval from the department head.

As an officer, you are responsible for systematic fire protection work (fire protection analysis, evacuation exercises, responsibility for evacuation leaders and equipment, etc.). Together with officers from the security department, you will ensure that the evacuation leaders have adequate training to assume the role of evacuation leader and that information about the fire organization is updated on the intranet.

As an officer in the department, you are responsible for conducting the annual physical security round. Together with safety representatives, you will record the deficiencies identified during the round and plan and implement necessary measures to ensure a good physical work environment in the premises for which the department is responsible.

The role also includes some service in the municipality's receptions and assisting with the management of the service cars for which the department is responsible.

Qualifications

We are looking for someone with a university or college degree based on the role's complexity. You have at least four years of work experience in public administration. You have experience in contract follow-up and ordering on behalf. You have good knowledge of Word, Excel, PowerPoint, and are adept at conducting presentations and keeping minutes. You also have experience in systematic fire protection work. You also have a Swedish B driver's license.

It is advantageous if you have knowledge of physical security rounds. It is also advantageous if you have been involved in procurement work and have knowledge of the regulations.

As a person, you are calm, positive, and able to work at a high pace at times. You will have extensive contacts with various operations, requiring you to express yourself very well verbally and in writing. You are thorough, structured, service-oriented, and enjoy working both operationally and administratively. The assignment extends partly across the various administrative buildings and requires you to be mobile and able to travel to the different workplaces. We place great emphasis on your personal qualities.

Other

Järfälla has the most exciting geographical location in northern Stockholm and is growing rapidly. We offer a workplace with great variety and good development opportunities. Learn more about working with us at www.jarfalla.se/jobbaijarfalla (www.jarfalla.se/jobbaijarfalla)

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