Vacant job

Are you a service-oriented problem solver with good knowledge of scheduling systems such as TESSA and Heroma?

We are now looking for a Staffing Assistant to plan and develop our staffing!

What we offer

• A cheerful and welcoming team where we support each other and ensure everyone feels good at work.
• The opportunity to become a vital part of enabling care staff to focus on providing patients with the best care, where you can directly see that your work makes a difference.
• A varied job where no two days are alike, allowing you to be the "spider in the web" with great opportunities to take responsibility for and plan your own work.
• Close collaboration with other staffing assistants within the theme, as well as the department coordinator and nursing manager.

Naturally, you will also enjoy our general benefits offered by Karolinska University Hospital.

About the position

As a Staffing Assistant, you will work closely with the department coordinator and nursing managers. You are responsible for the daily and long-term planning and coordination of staff at the Stroke ward in Solna.

The position is located within the Theme of Heart, Vascular and Neuro. Much of your daily work takes place in the personnel systems TESSA and Heroma, where you handle various matters such as registering sick leave, overtime, shift swaps, correcting time registrations, processing employee cases, and scheduling.

You will also work with needs planning and place orders for the hospital's internal staffing. Additionally, you will manage permissions in Navet and EK as the department's EK administrator.

The position is a permanent, full-time role, Monday to Friday.

We are looking for you who

• Have a development-oriented approach and wish to contribute to developing and improving our methods within staffing and personnel planning.
• Have good financial awareness and consider the organization's economic conditions in planning and staffing decisions.
• Are service-oriented and have a professional attitude. You enjoy supporting managers and employees and always strive to find solutions based on operational needs.
• Are structured and meticulous, with good ability to plan, prioritize, and organize your work even when the pace is fast and conditions change quickly.
• Are responsible, flexible, and see the value in being the coordinating function that keeps operations running smoothly every day.
• Communicate clearly and trustworthily. You feel confident conveying both positive and less positive news in a respectful and professional manner.
• Easily build good relationships and enjoy collaborating with many different professional groups. You contribute to a good work climate through an attentive, solution-oriented, and non-hierarchical approach.

Qualifications

Requirements:

• Upper secondary education in a relevant field for the position.
• Experience working with staffing, scheduling, or personnel administration.
• Previous experience and knowledge of systems such as TESSA and Heroma.
• Good proficiency in Swedish, both spoken and written.

Merits:

• Education focused on HR and behavioral science.
• Knowledge of employment contracts, laws, and agreements related to employment and/or healthy scheduling.

About the recruitment process

Selection and interviews may take place continuously during the application period.

Along with your application, you need to attach a CV. Instead of a cover letter, we ask you to answer selection questions and briefly motivate why you are suitable for the role. Answering the questions is a prerequisite for your application to be considered complete.

If you are or have previously been employed by Region Stockholm, we will take internal references from your current or former manager if you become a candidate for employment.

For permanent positions, a probationary period may be applied.

We warmly welcome your application – Together we are Karolinska!

For positions involving care of children and young people, candidates are checked against the suspicion and criminal record register. Read more about the recruitment process and checks at Karolinska.

As an employee at Karolinska University Hospital, you may be assigned to wartime duties. Read more about what this entails.

About Karolinska University Hospital

At Karolinska University Hospital, we are proud to be one of the world's leading university hospitals. In addition to our special responsibility for highly specialized care in the Stockholm region, our main mission is to educate tomorrow's healthcare professionals and conduct world-leading research in collaboration with Karolinska Institutet, while continuing to develop care for the benefit of patients. We work within a wide range of areas and professions.

You can read more about our mission within care, research, and education on our website.

Our vision: We shall cure and alleviate tomorrow what no one can cure and alleviate today.

Please read more about us at karolinska.se and follow us on social media!

Theme of Heart, Vascular and Neuro

The Theme of Heart, Vascular and Neuro offers care to patients with cardiovascular or neurological diseases.

Read more about the theme on our website.

Read more about what it is like to work for us in Region Stockholm.