Vacant job

What We Offer

Täby Municipality is currently recruiting two registrars for the Municipal Executive Board Office.

As a registrar at Täby Municipality, you are offered a responsible and developmental role within a politically governed organization that plays a significant part in transparency, legal certainty, and democratic processes. The position provides you with a good insight into the municipality's operations and the opportunity to work closely with other functions such as lawyers, committee coordinators, and the municipal archives.

You will have the opportunity to participate in development and improvement work regarding information management, working in an organization where working methods, routines, and structures are continuously reviewed and developed.

On our website, you can read more about our benefits and what it is like to work at Täby Municipality.

Your Responsibilities

The registrar position is located within the Secretariat Unit, which is responsible for the registry and committee administration at Täby Municipality. As a registrar with us, you will become an important part of the municipality's information and case management, working in a small group with significant responsibility.

You will handle standard registrar duties such as receiving and registering incoming documents, disclosing public documents including confidentiality assessments, and being responsible for archiving and acting as the archive coordinator/representative for the committees' documents. A central part of the role is to serve as a consultative support to the operations and contribute to the development of working methods and processes within information management.

In this role, you will have close contact with employees, politicians, and citizens. You handle both internal and external inquiries and ensure that current legislation is followed. Together with the municipal registrar and other registrars in the Secretariat Unit, you contribute to maintaining a legally secure and efficient document management system.

The work pace can be high at times, and the work involves both recurring and more varied tasks. The role suits you if you take responsibility for both your own work and the group's common assignments, and if you want to contribute to developing and stabilizing the work within the registry.

Your Profile

We are looking for you who have:

• Post-secondary education in archival and information science, registrar or document controller training, or equivalent education. Otherwise, at least five (5) years of relevant work experience as a registrar or in a similar field.
• Experience working as a registrar or in a similar role involving diary registration and handling of public documents.
• Very good ability to express yourself in Swedish, both orally and in writing.
• Good knowledge of relevant legislation, such as the Freedom of the Press Act, the Public Access to Information and Secrecy Act, the General Data Protection Regulation (GDPR), and the Archives Act.
• Digital proficiency and the ability to work in various administrative systems.

It is meritorious if you have:

• Experience working in a politically governed organization.
• Knowledge of information security.
• Experience with the document and case management system Evolution as well as Microsoft 365.

As a person, you are meticulous, structured, and administratively skilled, with the ability to handle complex flows. You have high integrity, are humble and team-oriented, and patient in your approach. You take initiative, work solution-focused, and have good self-leadership. Personal suitability is highly valued, as is your ability to contribute to a professional, respectful, and sustainable collaboration within the group.

Application

Does this sound interesting? We welcome you to register your application via Apply (#). In this recruitment, Täby Municipality collaborates with Clockwork. If you have questions about the position, you are welcome to contact the responsible recruitment consultant, Johanna Jonsson, tel. 073 351 27 87, email [email protected]. Johanna is on leave during weeks 33–35. For questions during this period, please contact Sofia Eriksson via email: [email protected].

The positions are permanent full-time employment with an initial probationary period. The appointment will be made upon agreement. The last day for applications is August 23, 2026. Selection and interviews will take place after the application deadline.

About the Recruitment Process

At Täby Municipality, recruitment is conducted using the competency-based recruitment methodology. The recruitment also includes various types of background checks to ensure a quality-assured process. Before any potential employment at Täby Municipality, candidates are asked to verify relevant education and work experience and present an extract from the Police's criminal record register "Extract from the criminal record register for an individual according to Section 9, Paragraph 1 of the Act (1998:620) on criminal records". The extract must be presented in an unbroken envelope and can be ordered from the Police's website Check your own details, e-service | The Swedish Police Authority (polisen.se).

If the position is security-classified, a security investigation with register control will also be conducted before a decision on employment is made.

If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must be able to present a valid residence/work permit or prove that you are exempt from the requirement to have a work permit.

Processing of Personal Data

When you register your application, Täby Municipality will process your personal data to administer your application. The Municipal Executive Board of Täby Municipality is the data controller for these processing activities. Please read more about how Täby Municipality processes personal data at Personal Data - Täby Municipality (#).

We would like to inform you that your application is a public document according to the principle of public access, which means that your application documents may be requested.

In case of protected identity – contact the responsible recruitment consultant before you apply.