We are looking for a Municipal Secretary at Mjölby Municipality

We are Mjölby Municipality. Together we deliver services and support, act as community builders and public authorities. Our work benefits society with the citizen's best interests in focus – throughout life.

The Care and Social Services Department is one of Mjölby Municipality's six departments and has a clear mandate – we exist for people. With approximately 1,000 employees, we contribute to efforts for an independent and active life with meaningful engagement. Our driving force is to create development and security in everyday life, and our shared goal is to provide high-quality welfare services. Success requires competence, commitment, and courage – we dare to invest in innovation, new technology, and new ways of working to drive development forward.

Part of the Care and Social Services Department is the Unit for Development and Operational Support. This unit houses cross-departmental support functions tasked with developing cross-departmental quality development and follow-up work in close collaboration with the operations.

Are you a structured and service-oriented person who thrives in a broad role with significant responsibility for information management, registry, and administrative processes? Apply below!

1 position(s).

Job Description

The role of Municipal Secretary is broad and varied, involving independent responsibility for and driving of various administrative tasks within the unit. You support the Care and Social Services Department's operations in administrative processes that develop and change based on operational needs. The position is located within the Unit for Development and Operational Support and reports to the Administrative Manager. Within the unit, you will work alongside, among others, board secretaries, controllers, administrators, operational developers, system administrators, MAS, and MAR.

As a Municipal Secretary, you have overall responsibility for the registry, diary management, information management, as well as archive and disposal issues. You are responsible for the release of public documents, conduct secrecy assessments, and ensure correct handling of personal data. The role also involves being a qualified support to operations regarding matters of public access, secrecy, and document management, as well as training and guiding employees on applicable regulations, routines, and case management systems. The assignment also includes delegation regarding alcohol and tobacco permits.

You work in close collaboration with administration, support functions, department management, operations, and the municipality's other departments. Together, you develop processes within the registry, diary, and archive to ensure a legally secure, efficient, and uniform way of working throughout the department.

Qualifications

We are looking for you who have:

• a three-year upper secondary school diploma in a relevant subject area
• experience in qualified administration and service
• experience working with processes within social services
• experience working in a politically governed organization and knowledge of regulations for public operations
• knowledge in documenting, compiling, and processing data
• good computer and system skills
• good ability to express yourself in Swedish, both orally and in writing

It is meritorious if you have:

• relevant post-secondary education in administration, economics, and communication
• experience working as an executive assistant in a larger organization within the public sector

As a person, we see that you have good collaboration skills and work well with others by listening, showing empathy, and treating people with respect. You are unpretentious, value others' perspectives, and notice and encourage their contributions. At the same time, you have a good ability to plan, organize, and structure your work, set goals, and ensure that activities are followed up and completed.

You express yourself well in writing and have the ability to formulate clear, well-structured texts adapted to the target audience and context. Furthermore, you are flexible and thrive in a changing environment. You adapt easily to new conditions, support development and change work, and adjust your approach based on the needs of the operations and other people.

We are a secure and sustainable employer. Large enough to offer employees good working conditions and exciting development opportunities. Small enough for close collaborations, participation, and influence.

With a focus on our mission to benefit society, we enable space for personal responsibility and creativity. Together, we drive the municipality and sustainable societal development forward.

Type of employment: Permanent.
Duration: Permanent, start date: As agreed.

Our municipality is expanding with approximately 28,600 inhabitants. We are close to each other and close to the rest of the world, and communications are excellent. Mjölby Municipality's vision is summarized in a slogan: Worldly and Home-loving. "Worldly" stands for openness, innovative thinking, the desire to grow, and belief in the future. "Home-loving" stands for pride and joy in the hometown. With us, it is easy to live a good life.

In your application, you attach relevant educational certificates and diplomas that verify your CV. If you proceed to an interview, we will check your ID. Read more about our recruitment process at www.mjolby.se/ledigajobb (http://www.mjolby.se/ledigajobb).