Municipal Secretary at Mönsterås Municipality

Mönsterås Municipality is located on the coast in the middle of Kalmar County, and we have approximately 13,000 citizens to provide good service to. Here you will find one of the region's best business climates, and we are proud to be ranked as one of the country's best municipalities regarding the public's and businesses' perception of municipal service and case processing.

Mönsterås Municipality is the municipality's largest workplace with approx. 1,300 permanent employees. We are a secure employer and a smaller municipality. This means you have close access to both citizens, colleagues, and decision-makers, and you get to be part of developing the individual, the operations, and society!

It is important to us to be an attractive employer, and we offer several different staff benefits, including a high wellness allowance, and strive for every employee to have a good balance between work and leisure.

About the Position

The position is located at the Secretariat Department, which is part of the Executive Management Team. We are six people on the department, responsible for case preparation, registry, administrative support within the executive management team, case processing for the Public Guardian, planning and implementation of general elections, crisis and security, information security, and operational development. The Secretariat also provides service to politicians and officials on legal matters within the area of public law.

1 position(s).

Responsibilities

The Municipal Secretary is a key person in the case process and plays an important role in the change work of the Secretariat Department. Do you want to, as a key person, be part of changing and developing within a politically governed organization in an exciting phase? Then this is the job for you!

Your main responsibilities are to prepare cases for the meetings of the Municipal Executive Board and the Municipal Council. In connection with these instances, there are also some other political bodies, such as presidium committees. Case preparation means that you are responsible for preparations and follow-up work. You plan, administer, participate in the meetings, and write minutes. As a Municipal Secretary, you write certain decision documents and process some cases. The work is organized according to schedules, which means you often work against some form of deadline.

You must ensure that the political procedure is followed in accordance with the Local Government Act and other laws and governing documents applicable to the operations. Quality assurance of the case handling process lies within your area. This means ensuring that documents and minutes are correct and of high quality both legally and linguistically.

The work involves extensive contact with politicians, municipal officials, and citizens. You provide politicians, managers, and case handlers with support with a high degree of service and professional execution. You advise them on matters concerning publicity and confidentiality as well as case handling. The position includes training the operations in matters concerning the case process.

Mönsterås Municipality uses Evolution as a document and case management system and Netpublicator to digitally publish summonses. The systems are part of the work to improve quality, become more efficient, and increase accessibility. Evolution will be your main work tool. You are responsible for developing meeting administration in the system, and you also have a role in supporting and training users, as well as system responsibility.

Qualifications

For this position, we are looking for you who have a university education with a focus on public administration, for example, a political scientist, social worker, lawyer, or equivalent as assessed by the employer.

You have a good ability to express yourself clearly and understandably in speech and writing in Swedish. You understand complex linguistic material and produce high-quality documents.

You have good knowledge of Word in MS Office and an interest in document management and IT systems.

To succeed in the assignment, you need to have good knowledge of, understanding of, and interest in the political process that governs municipal and public operations. It is meritorious if you have experience of committee administration and public administration as well as good knowledge of municipal and administrative law and other regulations governing municipal and public operations. It is also meritorious if you have experience of working in a digital case and document management system.

We place great importance on personal suitability. As a person, you are organized and service-oriented. You have a willingness to take responsibility for your tasks and contribute to the joint development work. You are quality-conscious and meticulous. It is important that you can plan and structure your work and work independently, but you also need to have very good cooperation skills and thrive in the service role. To participate in the development work, you are open to others' opinions and have a drive to implement agreed changes. You actively share new knowledge and ideas.

Employment Terms

Employment type: Permanent employment.
Duration: Permanent, start date: As soon as possible – by agreement.

Mönsterås Municipality checks identity and right to work before anyone is employed. This means that you, as a job seeker with us, need to show identification. If relevant, you may also need to show your residence and work permit. We decline offers and sales calls regarding advertising and recruitment assistance in connection with this position.

A certificate of good conduct (extract from the criminal record) is required for this position.

To ensure the quality of the recruitment process at Mönsterås Municipality and to enable good communication with our applicants, we want you to submit your application digitally. This applies to everyone except if you have a protected identity. In that case, contact the recruitment manager via the provided contact details instead.

The Municipal Manager is available for questions via phone during week 32. If you want to get in touch earlier, it is fine to send an email.