HR Administrator with Focus on Recruitment and Administration (Fixed-term)

Järfälla Municipality is one of the fastest-growing municipalities in the Greater Stockholm area. We find this very exciting! We enjoy working together with our operations, as this is how we make a difference for our citizens and employees.

Järfälla Municipality is an innovative and forward-looking municipality where employees are our most important asset. HR in Järfälla is organized both centrally in the municipality and with HR Teams in a few of the larger administrations.

We now need to strengthen our team for a limited period and are looking for an HR Administrator with a focus on administration and recruitment. The role is shared between two administrations, with the work split 50% within the HR Department of the Municipal Executive Office (a central HR function) and 50% within the HR and Competence Supply Department of the Education Administration.

This is a fixed-term position (parental leave substitute) starting 2026-08-01 and ending 2027-06-30.

1 position.

Responsibilities

Within the Municipal Executive Office, you will work with HR administration, internal support, and coordination of recurring HR processes. The role involves structured and quality-oriented work where you contribute to ensuring efficient administrative routines and accessible, accurate HR information for the organization's managers and employees.

Responsibilities include, but are not limited to:

Ongoing HR administration, including invoice processing and work in HR and support systems
Coordination and publication of HR information via intranet, course portal, and information broadcasts
Administrative support in HR processes, such as documentation, template management, and minute taking
Internal service and practical support, including handling HR cases in Helpdesk and support during training and activities

You will also participate in the planning and execution of annual HR processes, for example regarding pensions, salary exchange, and applications for rehabilitation support.

Within the Education Administration, the role primarily covers recruitment and staffing (approx. 50%) with a focus on ensuring access to qualified substitutes. The work includes the entire recruitment process from phone screenings and interviews to reference checks, administration, contracts, and system registration. The role also includes ongoing support in staffing questions via phone, email, and the TimePool system.

You will also handle simpler personnel administrative matters such as system changes, sick leave, and questions related to employment.

Handle simpler administration via email, for example:

Handling of sick leave and VAB (substitute care)
Questions from substitutes regarding their employment, e.g., Winlas days, login, employer certificates, etc.

Qualifications

We are looking for you who have an academic degree from the Human Resources Management program or alternatively post-secondary education in HR/recruitment that the employer assesses as equivalent. We would like you to have a few years of work experience, preferably within recruitment, administration, and/or support functions.

Requirements

Good system proficiency/digital competence and comfort using the telephone as a work tool
Ability to work in a structured and independent manner
Good communicative skills in Swedish, both spoken and written

Merits

Experience in administrative work and/or customer support, preferably within HR or staffing or customer support
Experience in recruitment
Experience in educational administration or course portals
Experience in public sector/schools

To thrive and succeed in the role, you are service-oriented, proactive, and solution-focused. You have good collaboration skills, are structured in your approach, and enjoy supporting others. You find it easy to prioritize among different tasks and thrive in a role with many contact surfaces.

Employment type: Fixed-term employment.
Duration: 6 months or longer, ending: 2027-06-30.

Järfälla has the most exciting geographical location in northern Stockholm and is growing rapidly. We offer a workplace with great variety and good development opportunities. Read more about what it is like to work for us at www.jarfalla.se/jobbaijarfalla (http://www.jarfalla.se/jobbaijarfalla)

We conduct work psychological tests during this recruitment.

We conduct limited background checks for final candidates in this recruitment process. In cases where extracts from the criminal record are required by law, you will also need to present such an extract. For more information on how we work with background and security checks, see www.jarfalla.se/bakgrundskontroller (http://www.jarfalla.se/bakgrundskontroller)

We warmly welcome your application!

We decline all offers regarding advertising and recruitment assistance in connection with this advertisement.

Apply now!