Vacant job

On behalf of our client, we are currently looking for an experienced Administrator with a financial focus. The assignment is full-time and is expected to start on 2026-08-03 and run until 2027-04-01.

About the Assignment

We are seeking an administrator with solid experience in financial administration for an assignment with a public sector organization.

In this role, you will work with administrative and financial project monitoring and serve as a key support function for the operations. You will handle project administration, invoice processing, customer contacts, and financial monitoring in close collaboration with internal project resources and finance functions.

Responsibilities

• Handle incoming cases via a shared functional mailbox
• Register and administer projects in the organization's systems
• Allocate project resources and coordinate administrative project information
• Process supplier invoices, including coding and approval workflows
• Monitor ongoing projects from a financial perspective
• Re-invoice costs to clients and customers
• Monitor customer invoices and customer accounts receivable
• Handle reminders and investigate causes of non-payment
• Maintain ongoing contact with internal coordinators, project staff, and finance functions
• Communicate with external customers regarding financial matters

Start: 2026-08-03
End: 2027-04-01 (possibility of extension 6 months + 6 months)
Scope: 100%, 40 hours per week
Location: Stockholm
Employment Type: Employed by Devotum, as the client does not approve subcontractors in this process.

About You

We are looking for you who meet the following mandatory requirements:

• Post-secondary education in economics/finance
• At least 6 years of experience working with supplier invoices and customer accounts receivable
• At least 6 years of experience working with the Microsoft Office suite
• Documented experience in financial administration and invoice processing

The following qualifications are meritorious:

• At least 2 years of experience from the public sector, e.g., region, municipality, or agency
• At least 4 years of experience working with Agresso/Unit4
• At least 4 years of experience in administrative assignments within project management and case registration

Desired Personal Qualities:

To thrive and succeed in this role, we see that you are a structured and meticulous person who finds it easy to plan and prioritize your work. You work independently, take responsibility for your tasks, and have a solution-oriented approach. The role involves many contact points, both internally and externally, which requires good collaboration skills, a professional demeanor, and clear communication. You are service-oriented, unpretentious, and thrive in an administrative role where quality, order, and monitoring are a natural part of daily life. At the same time, you have the ability to handle several parallel tasks while maintaining accuracy.

Application

Does the assignment sound interesting? Send in your application as soon as possible as the selection process and interviews will be conducted continuously, and the position may be filled before the final application deadline.

You apply easily by sending in your CV and answering a few questions. The candidates who best match the role will be telephone interviewed and then invited for an interview with us at Devotum. The next step is an interview with our client. Reference checks are part of the process.

If you have any questions about the assignment, you are welcome to contact the responsible Consultant Manager:

Nina Ghassemi - [email protected]

Feel secure as a consultant at Devotum As a consultant at Devotum, you have the option to choose whether you want to invoice through your own company or become directly employed by us. As an employee of Devotum, you are always offered fair terms according to collective agreement (Almega), which includes benefits such as fitness allowance, occupational pension, and insurance.

At Devotum, every consultant is important, and our consultant managers are always available to provide the support and guidance you need throughout the assignment period.