Vacant job

Ref: 20261392

Do you want to combine service, administration, and HR in a role where you make a real difference for the residents of Malmö? Are you someone who enjoys helping others, creating structure, and contributing to efficient working methods? Then you could be our next colleague.

Welcome to our HR team

At the Health, Care, and Social Services Administration, we work every day to create safe and high-quality care and social services for the residents of Malmö. For our operations to function well, professional HR support is needed, and you play a key role here.

We are now looking for an HR Administrator for the HR Administrative Support unit – a dedicated team that works together to provide managers and employees with service-oriented, legally secure, and efficient support within HR administration.

Responsibilities

As an HR Administrator, you are an important contact person for managers and HR reporters regarding questions related to employment administration, personnel systems, and HR processes.

In this role, you will among other things:

• provide support and guidance on HR administrative matters
• handle employment-related administration
• provide support in our personnel systems
• produce information, materials, and reports
• contribute to developing working methods and processes together with colleagues
• participate in city-wide networks and development initiatives.

You have many contact surfaces and meet both managers and employees via phone, email, and meetings. No day is like the other, and you become an important part of creating good service and high quality in our HR processes.

Qualifications

• Upper secondary education (equivalent to 3 years)
• Experience in personnel administration
• Experience working in a politically governed organization
• Experience providing administrative and operationally close support to managers
• Accustomed to using the computer as a work tool and aid, and have the willingness and ability to quickly learn new programs and systems
• Experience with the Office package
• Very good Swedish language skills, both spoken and written

It is an advantage if you have:

• Experience in administrative work within care and social services
• Experience with 24/7 operations
• Experience providing support via phone and email
• Experience with Medvind and PersonecP

We are looking for you who are communicative, service-oriented, and thrive with many contact surfaces. You easily create good relationships, collaborate with others, and adapt your communication to the recipient and situation. You are clear in your communication, follow up when necessary, and contribute to creating structure, quality, and good service in daily work.

About the workplace

With us, you get not only a secure employment with pension savings, wellness benefits, and the possibility of holiday exchange. You also get wonderful colleagues who contribute to a positive work environment and a central workplace located at Kungsgatan 13. Our working hours are between 08:00-16:30 with flexibility options. You also have the opportunity to work from home on certain days of the week.

We at the Health, Care, and Social Services Administration, with our approx. 5,500 employees, are Malmö City's second largest administration. We have the collective responsibility for Malmö's home care, residential care, meeting places, home healthcare, and rehabilitation. We also investigate and assess the needs of Malmö residents for support and interventions. Together we create a dynamic and future-proof organization. An organization that can meet today's needs and tomorrow's challenges. With commitment, curiosity, and heart, we make everyday life easier for tens of thousands of Malmö residents. Follow our exciting development at http://www.malmo.se/jobb (http://www.malmo.se/jobb)

Malmö City's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here http://www.malmo.se/jobb (http://www.malmo.se/jobb)

Information about the position

Employment type: Fixed-term (October 1 to June 30)

Scope: Full-time

Number of positions: 1

Start date: October 1 or as agreed

Other

Please note that Malmö City has removed the cover letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you who are applying for a job with us. Your answers will become an important part of our selection work.

Malmö City has been a Finnish-speaking administrative area since 2015. This means that the municipality must inform about the rights of the Finnish minority, offer elderly care entirely or significantly in Finnish, and promote the Finnish language and Finnish culture. It also implies a right to use Finnish in contact with us in the municipality. Since Malmö City is a Finnish-speaking administrative area, it is an advantage if you can speak Finnish. Warmly welcome with your application! / Tervetuloa hakemuksesi kanssa!

Malmö City strives for the employees to reflect the diversity found among the population. We therefore welcome applicants who can contribute to us as an employer being able to meet the needs of the residents of Malmö.

Do you want to be part of making a difference for our residents in Malmö? Please note that we will conduct ongoing selection, so apply today and become part of our team!