Vacant job

As a Workplace Coordinator, you are responsible for coordinating and developing the workplace and environment to ensure it functions efficiently, safely, and inspiringly - every day. You work closely with HR, Office Management, security providers, and other internal teams, while being an important part of the Workplace Experience team. Your main responsibilities include:

• Planning and executing internal and external events and activities - from booking and technology to food and furniture
• Being visible in the office and ensuring it is always in top condition through daily rounds and operational work
• Managing onboarding and offboarding (computers, mobiles, access)
• Responsible for access control systems, alarms, and contact with security providers, responsible for fire safety work and organizing drills
• Working with systems such as Nimway, Flexlock, and ARX
• Ensuring meeting room technology works and supporting with simple IT issues while collaborating with the Service Desk on technical needs
• Managing purchases for the office (e.g., office supplies)
• Responsible for parking, taxi cards, and other practical functions
• Managing reception as needed and welcoming guests

This is a full-time position starting May 4, 2026, located at Kungsgatan 57 in Stockholm, where approximately 500 people work. Working hours are between 07:00-17:00, and there are three people on a rotating schedule. You are expected to be present in the office every day of the week.

We are looking for someone with experience working in a dynamic environment in a similar role within service, office, events, or workplace/office management. We see that you are accustomed to coordinating activities and managing multiple parallel tasks simultaneously and have a basic technical understanding of meeting room technology, IT equipment, etc. To thrive in this role, we believe you are:

• Service-oriented and solution-focused - you see what needs to be done
• Independent and proactive - you take responsibility and drive your work forward
• Structured and flexible - you can easily switch between tasks
• Social and communicative - you build relationships and create trust
• Detail-oriented with a sense of quality - you strive for a premium experience
• You enjoy being where the action is and have a natural ability to create order, comfort, and energy around you.

Grant Thornton is a leading audit and advisory firm with 1,400 employees offering services in audit, tax, accounting, and specialist consulting. The vision is to create the future together with entrepreneurial companies - based on the belief that sustainable corporate building is about a whole where economic, environmental, and social aspects are included.

Grant Thornton is a member firm of Grant Thornton International Ltd with over 73,000 employees in 149 member countries. Please read more about Grant Thornton at www.grantthornton.se (http://www.grantthornton.se/)

In this recruitment, Grant Thornton collaborates with OnePartnerGroup Stockholm. This is a one-year temporary position.

If you have questions about the position or wonder how the process looks going forward, please feel free to contact Christina Stenbeck at [email protected] (mailto:[email protected]) or Ida Winther at [email protected] (mailto:[email protected]). Do not wait to submit your application as we review applications on an ongoing basis and the position may be filled before the application deadline.

Unfortunately, we do not accept applications via email; you can easily apply with your CV. If you proceed in the process, you will undergo two psychological tests and then an interview with us if you match the established requirement profile. The next step will then be an interview with Grant Thornton and reference checks.

We would also like to inform you that Grant Thornton conducts background checks on final candidates in all recruitment processes. A background check means verifying information such as personal details, financial, and legal information. This occurs at the end of the recruitment process before an employment offer is made. Grant Thornton uses an external provider called SRI.

We look forward to your application!