BUP Neuropsychiatry is looking for medical secretaries

BUP Neuropsychiatry is seeking medical secretaries for the BUP Neuropsychiatry southwest 2 unit, which will start in Älvsjö.

BUP Neuropsychiatry southwest 2 will gradually start its operations during 2026/2027. We are now looking for engaged colleagues who, together with us at BUP Neuropsychiatry southwest, want to help build the clinic from the ground up.

Placement during the startup phase may be in Älvsjö or another geographically nearby clinic within BUP Stockholm. In 2027, BUP Neuropsychiatry southwest 2 will move to newly renovated premises in Solberga (Älvsjö). The clinic's mission is to conduct neuropsychiatric assessments for children and young people aged 0–17 years and to be responsible for pharmacological treatment for diagnosed ADHD. At the neuropsychiatric clinics within BUP Stockholm, psychologists, medical secretaries, doctors, nurses, assistant unit managers, and unit managers work. These positions will be recruited for BUP Neuropsychiatry southwest 2.

We strive for high quality in our work and want to contribute to increased accessibility for our target group. At the same time, it is important for us to create a well-functioning workplace where we thrive, collaborate, and develop the operations together. BUP Neuropsychiatry consists of BUP A way in and six neuropsychiatric clinics.

Job Description

The work involves responsibility for the unit's administrative flows with a focus on the patient process, but also tasks related to personnel and finance. You ensure that our patients are called in a smooth and patient-safe manner via the appointment systems TakeCare and Alltid öppet. The assignment includes handling incoming referrals, scheduling, notifications (digitally and by post), as well as cancellations and rescheduling.

You will also work with orders and invoice management, receive and process incoming calls via TeleQ, and perform tasks in the personnel administrative system Heroma. The role includes record-keeping and coordinating assessment times to contribute to effective and well-functioning assessment processes. You will also respond to questions from patients and guardians, both via phone and during visits to the clinic.

Since BUP Neuropsychiatry southwest 2 is being built from the ground up, you and your colleagues have a unique opportunity to shape the workplace and its routines together.

Qualifications

A degree in medical secretarial training is required. You have a good ability to quickly familiarize yourself with and work in new digital systems and see the possibilities of digital solutions that increase accessibility for patients. You will be part of an organization where experienced colleagues contribute support and knowledge.

It is an advantage if you have experience working as a medical secretary in psychiatric operations and are familiar with the systems TakeCare (record-keeping), Pastill (care administration), TeleQ (telephony), Heroma (personnel administration), and Raindance (financial administration).

Personal Characteristics

You are self-sufficient and confident in working independently, while also being service-oriented and having excellent collaboration skills. To succeed in the role, you are solution-oriented, structured, and efficient with the ability to ensure that tasks are carried out accurately and professionally.

You actively contribute to a good collaborative climate in the workgroup and a respectful approach to patients and relatives. You thrive in an environment characterized by development and improvement work and have the ability to manage a startup phase where routines and tasks may change over time. Personal suitability is highly valued.

Employment Form

The position is a permanent full-time employment. A probationary period may be applicable. Start date by agreement.

Additional Information

We will call for interviews continuously during the application period.

The interview process will begin with a joint digital group information session for all invited to an interview on Monday, March 16th from 17:00 to 17:45. You will receive a Teams link on Monday, March 16th to your email address.

We look forward to your application!

The position will be filled on the condition that it is not needed for internal relocation, according to applicable regulations.

For patient-related work within the Stockholm County healthcare area:

• background checks will be applied before hiring decisions according to SLSO's overarching guidelines for background checks during hiring.
• employees who will have patient contact must undergo a pre-employment health examination, according to applicable directives, which is conducted through occupational health services before employment.
• good knowledge of the Swedish language corresponding to level C1 according to the Common European Framework of Reference (CEFR) is required, in addition to Swedish professional certification. The same requirements are guiding for non-licensed personnel with patient contact.

Stockholm County healthcare area (SLSO) is one of Sweden's largest healthcare providers with 11,600 employees. We offer health and medical care in the Stockholm Region's administration within psychiatry, primary care, geriatrics, ASIH, urgent care, somatic specialist care, habilitation, and health as well as assistive devices. In collaboration with Karolinska Institute, we conduct research, education, and development. https://www.slso.regionstockholm.se/ (https://www.slso.regionstockholm.se/)

Applying for a job in Region Stockholm

We strive for gender equality and equity in our workplace and welcome applicants from diverse backgrounds and circumstances.

We only accept applications via this system. Apply by clicking the “Apply” button. Applications by mail or email will not be considered. We kindly ask for no direct contact with staffing and recruitment companies or sellers of additional job advertisements.

Our recruitment system cannot handle anonymous applications or applicants with protected personal information. If you have protected personal information, please contact the contact person listed in the advertisement. Your application will then be handled outside the recruitment system. You should also be careful about what information you provide in your application and only include information that is relevant to the current position.

Region Stockholm is responsible for health and medical care, public transport, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together we create Europe's most attractive metropolitan region.

https://www.regionstockholm.se/jobb (https://www.regionstockholm.se/jobb)