Vacant job

Malmö University is an innovative, urban, and international institution that, thanks to dedicated and experienced staff, contributes to societal development. Here, teachers, researchers, and other staff with various competencies work together to provide high-quality education and research. All job categories and roles are important. You are welcome to apply for a job with us!

Here you can read more about what it is like to work at Malmö University: Work with us (https://mau.se/jobba-hos-oss)

We are looking for

Conference Coordinator, temporary position for 12 months starting approximately 2026-08-15.

Content and Responsibilities

Your responsibilities include preparing, executing, and following up on various types of events, conferences, and meetings with internal and external participants.

The work involves everything from coordination meetings with clients, coordinating internal support (e.g., catering and technology), being responsible for creating conference and registration web pages, and participant management. You will also work on preparations and provide service on-site during the execution.

The tasks are varied, requiring you to be flexible and prepared to work practically when needed.

The position also includes handling quotes and invoices, as well as coordinating evaluations. Other tasks may arise, such as developing new routines as the function is in constant development.

Working hours are mostly during office hours, but there may be work during inconvenient hours.

Qualifications

You should have post-secondary education in event management, service management, project management, or another equivalent field. You also have several years of experience working with events, conferences, and meetings in a larger organization.

The university operates in an international context, requiring you to have excellent communication skills in both spoken and written Swedish and English. You have high digital competence, and it is an advantage if you have worked with conference systems such as Invajo Beyond.

We also want you to have extensive experience working both independently and in a team.

As a person, you have a professional attitude, are service-oriented, and have good initiative.

Great importance is placed on personal suitability.

Workplace

The position is located in the Management Staff, which is part of Malmö University's common operational support. The Management Staff is responsible for the following functions within the university: conference services, service center, registration, archive, and support for university management. About 20 employees work in the Management Staff. Our main workplace is in the Nereus building, which is about a five-minute walk from the Central Station.

The conference service supports the planning and execution of events, conferences, and meetings under Malmö University's auspices. The arrangements primarily take place in the university's own facilities but may also occur outside the university. The conference service currently consists of three people.

Inquiries

Inquiries can be made to the head of the Management Staff [email protected] (mailto:[email protected])

HR Specialist Katarina Rodriguez Thunberg [email protected] (mailto:[email protected])

Before the recruitment process, Malmö University has made decisions regarding recruitment channels and marketing. Therefore, we kindly decline all offers of advertising and recruitment assistance in connection with this advertisement.

Application

You apply for the position through Malmö University's recruitment system by clicking the "Apply" button. As an applicant, you are responsible for ensuring that your application is complete according to the instructions below and that it is submitted to the university no later than 2026-03-20. Your application should be written in Swedish, English, or one of the Scandinavian languages. You are responsible for translating your application and its attachments.

The application should include:

• Resume
• Relevant certificates and diplomas
• A brief account of a maximum of 1 page where you describe your experience, background, and skills related to the position applied for and how this makes you the most suitable candidate

Other

The position is a temporary full-time position for a person on parental leave.

Malmö University is a workplace and an institution that strives to have an open and inclusive approach, where equality and equal conditions add value to our operations.

Malmö University applies individual salary setting.

Start Date

Start date in mid-August or by agreement. The temporary position is expected to last for 12 months.

Union Representatives

SACO: [email protected] (mailto:[email protected])

SEKO: [email protected] (mailto:[email protected])

OFR: [email protected] (mailto:[email protected])

Welcome with your application!