Vacant job

Ref: 20260385

Job Responsibilities

We are now expanding our HR team within the cultural administration with an HR administrator position to complement our existing HR team! The HR team is on a development journey where we are both enhancing our internal work and our mission to support our managers! If you are passionate about participating in this work with us in a creative and forward-thinking administration – then you should apply for our position! Additionally, we can offer an incredibly nice working environment at our office in the heart of Malmö, which is an extra plus.

With us, our operations for the residents of Malmö are always at the center, and it is from this perspective that we work with various forms of managerial support. In this position, you will work with employment administration as well as managerial advice regarding employment, insurance, staffing, and monitor the department's digital inbox, report generation, archiving, etc. After this expansion, our regular HR team will consist of five HR consultants, two HR admins, and one HR manager. Our team is characterized by high engagement, solid competence combined with joy and laughter.

In addition to independent work and collaboration with your HR administrator colleague, you will support our HR consultants in the administrative parts of HR processes, for example, by producing reports and materials related to salary reviews and employee surveys. The assignment also includes continuous work regarding the efficiency and development of existing routines and processes.

Qualifications

We are looking for someone who has a completed theoretical high school education equivalent to 3 years. Furthermore, you have at least two years of experience in HR administrative tasks related to labor law regarding employment, as well as at least 1 year of experience regarding scheduling and staffing issues, where management has taken place in a staffing system/HR system. To succeed in this role, we see that you have at least 1 year of experience supporting an organization with at least 150 employees within the above experience requirements. We are looking for someone who has very good digital skills, meaning it is natural for you to use digital tools as working tools and to familiarize yourself with new digital systems. You have a good ability to express yourself in Swedish, both verbally and in writing.

It is meritorious if you have a post-secondary education in the HR field and experience in effective staffing. If you have experience in streamlining and simplifying HR administrative routines and processes, as well as working in an HR team in a changing organization, that is also meritorious.

As a person, we are looking for someone who comes in with warm engagement and a natural sense of collaboration. You have a keen eye for solving problems and an ability to build trusting relationships around you. Structure and prioritization come naturally to you, as does performing your tasks with care and precision. Since our mission largely involves supporting both colleagues and managers within the cultural administration, we see that you have a pedagogical ability that makes it easy for others to understand, grow, and feel secure in the processes. If you also enjoy streamlining and developing, that is an additional plus, as we are on an exciting development journey! We warmly welcome your application!

About the Workplace

The position is located in the HR department of the Cultural Administration's staff. The Cultural Administration works to ensure that all Malmö residents can participate in an active and enriching cultural life, where the cultural offerings consist of a diversity of different expressions. The operations include the Culture School, Libraries in Malmö, Malmö Art Hall, Malmö Museums, Cultural Events and Meeting Places, Malmö City Archive, and Malmö Art Museum. The Cultural Administration also provides significant support to the free cultural sector. The Cultural Administration has approximately 620 employees.

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Do you want to be part of influencing?

Read about the City of Malmö as an employer here malmo.se/jobb

Information about the Position

Employment form: Permanent position
Scope: Full-time
Number of positions: 1
Start date: As soon as possible by agreement

Recruitment Process

In this recruitment, we are working with ongoing selection.

Other

Please note that we in the City of Malmö have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you as an applicant. Your answers will be an important part of our selection work.

The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.