Finance Assistant at Botkyrka Municipality

Do you want meaningful work that makes a difference in people's lives? Welcome to the municipality that is far from average!

Botkyrka Municipality is the sixth largest municipality in Stockholm County and consists of the districts of Alby, Fittja, Hallunda, Norsborg, Tullinge, Tumba, Vårsta, and Grödinge. Botkyrka Municipality has approximately 95,000 inhabitants and over 6,400 employees.

The Municipal Executive Administration is responsible for governance, management, and coordination in the municipality. We contribute to making visions and political decisions a reality. We are over 250 employees with specialized knowledge in areas such as finance, procurement, HR, communication, development and administration, digitization, law, place development, and safety and security issues.

The Position and Responsibilities

As a finance assistant with us, you will play a central role in ensuring the correct handling of the municipality's financial transactions.

You will contribute to creating efficiency and transparency in public finance and play an important role in improving and developing the municipality's financial management.

You will be part of our dedicated team within accounts receivable in the accounting unit of the Municipal Executive Administration, where collaboration is key to success. Together with your four colleagues, you will be an important player in the ongoing digitization of financial management.

Your main responsibilities are:

• Manage bank payment files and journalize transactions
• Respond to incoming emails from customers and other administrations via a functional mailbox
• Process customer payments and perform reconciliation of bank accounts against accounting accounts
• Quality assure invoicing files and create invoices
• Perform manual payments and disbursements
• Work with claims management and debt collection
• Actively participate in the digitization of financial processes

The accounts receivable team handles cases via a functional mailbox where incoming emails from both customers and other administrations are processed. The team works closely together and helps each other cover for needs, creating a flexible and collaborative work environment.

We Offer You

We offer a wide range of internal training and encourage everyone to develop both professionally and personally. With us, you will have the opportunity to grow in your role while maintaining a good balance between work and leisure.

As part of our team, you will work in a flexible work environment where we strive to create an inclusive work culture that reflects the diversity of the municipality. We are committed to creating a workplace where every employee has the opportunity to contribute and develop.

Who We Are Looking For

We are looking for someone with a high school diploma in finance or equivalent, as well as a few years of work experience in finance, or relevant experience that we find suitable. You are used to working in a fast-paced environment and meeting set deadlines, and you have experience handling a volume of varied tasks.

Other requirements for the position are:

• Experience from cash functions, including handling cash and bank transactions and ensuring correct accounting and reporting.
• Experience in accounts receivable and claims management in a larger organization (company, authority, or other organization), where you have worked with customer receivables, invoicing, and debt collection.
• Good knowledge of Office programs, especially Excel, Word, and Outlook, and the ability to use these to create reports, organize data, and communicate effectively.
• Good knowledge of Swedish, both spoken and written, with the ability to communicate clearly and accurately with both internal and external parties.

Experience in the following areas is also considered meritorious:

• Customer support/service, where you have handled customer inquiries and provided effective support.
• Debt collection handling, where you have worked to collect unpaid receivables and ensure correct handling of debt collection cases.
• Accounting/current bookkeeping, where you have been involved in bookkeeping and follow-up of financial transactions.
• File management in systems, where you have organized and structured financial documents and files for correct handling.
• Payment solutions to and from banks, where you have worked to carry out and follow up payments and transactions between banks and companies.
• Previous experience from the municipal sector in a similar role, where you have worked with finance and the management of public funds.

We believe you are collaborative, unpretentious, and helpful towards both customers and colleagues. You work in a structured manner and follow the routines and processes required to perform your tasks effectively. You have the courage and confidence in your own competence to present ideas and point out improvement potential in your team's work. You are positive, calm, and stable, and have the ability to handle different types of personalities in everyday situations in a professional and empathetic manner.