Vacant job

We are now looking for a structured and service-oriented Administrator for an assignment within the Project Performance & Support department. The role is linked to the implementation of the approved training plan for 2026 and providing administrative support.

You will work closely with program leaders, managers, and employees located across the country and report to the head of the project office. The role involves many points of contact and requires good collaboration skills and independence. Your main tasks will be to plan, execute, and follow up on training according to the unit's training plan for 2026. This includes, among other things:

• Contacting speakers and participants prior to each training session
• Booking and preparing venues and arranging any catering
• Following up on finances related to invoicing for completed training (venue, materials, catering)
• Collecting and compiling participants' evaluations via surveys
• In addition, administrative and project-supporting tasks such as:
• Providing administrative support to colleagues, including meeting scheduling and meeting notes
• Preparing presentations, meetings, and report materials
• Overall follow-up of the program
• Project support in finance as well as time and resource planning
• Document management and access administration
• Compiling and analyzing data
• Risk management within the investment program
• Contributing to business and program development

The assignment is a consulting assignment at the client's site full-time from April 6, 2026, to September 30, 2026, located in Solna.

WHAT WE ARE LOOKING FOR

• Relevant work experience in administration or a similar role
• Experience in writing meeting notes/protocols
• Good knowledge of IT systems, especially Microsoft 365
• Ability to plan, coordinate, and work in a structured manner
• Good collaboration skills and a clear customer focus
• Ability to adapt to changing needs and situations
• Business understanding to follow up on finances related to training activities
• Fluent in Swedish and English